Job Summary
FDS Consult is seeking a highly organised and proactive Project Coordinator to support our growing Consultancy team based in our Kent Office.
This role is central to ensuring the smooth day-to-day running of the department and will act as a key coordination point between our Fire Engineers, clients, and project partners.
The successful candidate will provide high-level administrative support to the Director of Consultancy, Operations Manager and the wider team, helping manage project documentation, client communications, financial administration, and internal processes.
This role is ideal for someone who thrives in a fast-paced professional environment, enjoys managing multiple priorities, and takes pride in maintaining efficient systems and strong client relationships.
Responsibilities
1 Administration & Team Support
· Provide comprehensive administrative support to the Consultancy team, Operations Manager and Director.
· Manage incoming client requests and distribute quotation enquiries to the appropriate consultants.
· Coordinate and minute-take meetings, and internal team schedules.
2 Project & Document Management
· Set up new projects on internal systems and maintain accurate project records.
· Upload, download and manage project documentation on client portals and internal databases.
· Maintain electronic filing systems and ensure documentation is organised and accessible.
3 Finance & Reporting
· Raise and issue invoices for completed consultancy work.
· Process monthly expenses and weekly timesheets for the Consultancy team.
· Assist with basic financial administration and liaise with the finance team where required.
4 Client & Communication Management
· Act as a professional first point of contact for client enquiries via phone and email.
· Manage incoming calls and ensure effective communication between clients and consultants.
· Maintain strong communication channels to support positive client relationships.
5 Office Coordination
· Support compliance requirements and subcontractor documentation where required.
· Manage incoming calls and address client inquiries with professionalism and efficiency.
· Assist with general office administration to ensure smooth daily operations.
Requirements
Essential
· Previous experience in an administrative, office coordination, or team support role
· Excellent written and verbal communication skills
· Strong organisation and time-management abilities
· Ability to prioritise multiple tasks and meet deadlines
· High attention to detail and accuracy
· Strong working knowledge of Microsoft Office (Word, Excel, Outlook)
· Professional and confident communication style
Desirable
· Experience working within the construction, engineering, or consultancy sector
· Experience using Sharepoint, Autodesk Docs, Eque2 Construct Cloud, Salesforce
· Experience working with document management systems or client portals
This role provides an excellent platform for a motivated professional eager to develop their career within a forward-thinking organisation committed to excellence in project delivery.
Pay: £28,000.00 per year
Benefits:
- Canteen
- Company events
- Company pension
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
Work Location: In person
