Stock and Facilities Manager
Job Type: Full-time, Permanent
Job Summary
We are seeking an experienced and driven Stock and Facilities Manager to lead and oversee all stock management, and facilities operations across the business. This role is responsible for ensuring robust inventory control, efficient purchasing processes, and the delivery of well-maintained, safe, and compliant facilities. The successful candidate will manage a small team, including a Stock and Facilities Administrator, while working closely with senior stakeholders to drive operational efficiency and continuous improvement.
Key Responsibilities
Stock Management
- Oversee and manage stock control processes to ensure the consistent availability of materials, equipment, and consumables across the business.
- Set and review stock level thresholds, reorder points, and inventory policies to optimise supply and minimise waste.
- Ensure accurate maintenance of inventory records and oversee regular stock audits, reconciliations, and reporting.
- Lead the investigation and resolution of stock discrepancies, shortages, and supplier issues.
- Ensure storage areas are organised, safe, and compliant with relevant standards.
- Analyse stock data and trends to inform purchasing decisions and identify efficiency improvements.
Purchasing and Procurement
- Manage the end-to-end order management process.
- Develop and maintain supplier relationships, ensuring delivery standards are met.
- Identify opportunities to achieve cost savings and improved value across the supply chain.
- Ensure procurement activities are carried out in accordance with company policies and approval frameworks.
- Maintain accurate procurement records, supplier information, and documentation.
Facilities Management
- Take overall responsibility for the management and maintenance of company premises, ensuring facilities are safe, functional, and fit for purpose.
- Plan and coordinate planned and reactive maintenance activities, managing contractors and service providers to ensure timely and cost-effective completion of works.
- Manage facilities budgets, tracking expenditure and identifying areas for cost control.
- Ensure health and safety administration across facilities, compliance with relevant legislation, risk assessments, and statutory requirements.
- Develop and implement facilities policies, procedures, and improvement initiatives.
- Act as the primary escalation point for facilities-related issues across the business.
People Management
- Line manage, support, and develop the Stock and Facilities Administrator, providing clear direction, regular feedback, and performance oversight.
- Delegate and coordinate workload effectively to ensure operational priorities are met.
- Foster a positive, collaborative team culture with a focus on accuracy, responsiveness, and continuous improvement.
General Responsibilities
- Report on stock, procurement, and facilities performance to senior management, providing insight and recommendations.
- Lead and contribute to continuous improvement projects across operational functions.
- Build and maintain effective relationships with internal stakeholders, suppliers, and external contractors.
- Carry out additional duties as required to support business operations.
Skills and Experience
Essential
- Proven experience in a stock control, procurement, or facilities management role, ideally within a similar operational environment.
- Demonstrable experience of managing or supervising others.
- Strong analytical and problem-solving skills with the ability to interpret data and drive decisions.
- Excellent organisational and time management skills with the ability to manage competing priorities.
- High level of attention to detail and accuracy.
- Proficient in Microsoft Office, particularly Excel; experience with stock management, ERP, or purchasing systems.
- Strong communication, negotiation, and stakeholder management skills.
Desirable
- Experience managing supplier contracts and conducting supplier performance reviews.
- Facilities management qualification or IOSH / NEBOSH health and safety certification.
- Experience managing budgets and reporting on financial performance.
- Knowledge of relevant health and safety legislation and compliance requirements.
Personal Attributes
- Confident leader with a proactive and solutions-focused approach.
- Highly organised with a keen eye for detail and process.
- Reliable, pragmatic, and calm under pressure.
- Strong team player who leads by example and motivates others.
- Commercially aware with a drive to deliver value and efficiency.
Reporting To: Operations Director
Direct Reports: Stock and Facilities Administrator
Job Types: Full-time, Permanent
Pay: £33,000.00-£36,000.00 per year
Benefits:
- Employee discount
- Health & wellbeing programme
- Private medical insurance
- Sick pay
Experience:
- Store management: 1 year (preferred)
- Facilities management: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
