About Kale and Damson
At Kale and Damson, we are passionate about delivering exceptional fresh produce and ingredients to our customers. Our success relies on a well-organised logistics operation that ensures products are delivered accurately, safely and on time. We are looking for a proactive and detail-oriented Warehouse and Transport Administrator to support our transport and warehouse teams and help maintain the high standards our customers expect.
The Role
The Warehouse and Transport Administrator plays a key role in the smooth day-to-day running of our logistics operation. This position provides administrative and operational support across transport, warehouse and stock functions, ensuring deliveries are coordinated efficiently, records are maintained accurately, and compliance standards are consistently met.
This is an excellent opportunity for an organised individual who enjoys working in a fast-paced environment and takes pride in delivering exceptional operational support.
Key Responsibilities
Transport & Delivery Coordination
- Support the planning and coordination of daily delivery routes to ensure efficient and timely service.
- Communicate route updates and delivery changes to drivers, customers and internal departments.
- Act as a first point of contact for drivers throughout the day, resolving routine queries and escalating issues where necessary.
- Assist with the preparation, loading and dispatch of customer orders, ensuring accuracy and punctuality.
- Maintain driver records, including working hours and relevant documentation, ensuring compliance with legislation and company procedures.
- Conduct regular driver licence checks and maintain accurate compliance records.
- Support adherence to transport regulations, company policies and health & safety standards.
Fleet & Vehicle Administration
- Maintain records relating to vehicle servicing, inspections, maintenance and compliance.
- Ensure daily and periodic vehicle checks are completed and documented correctly.
- Monitor and report vehicle defects, breakdowns, accidents and insurance-related matters.
- Liaise with external service providers and internal teams to help keep the fleet safe, compliant and operational.
Warehouse & Stock Administration
- Process and record incoming deliveries, ensuring stock is accurately received and documented.
- Support inventory management through regular stock counts and reconciliation activities.
- Investigate and report stock discrepancies, damages or quality concerns.
- Assist with stock rotation and the correct handling of products, including fresh produce and temperature-sensitive goods where applicable.
- Maintain accurate stock records to support operational efficiency and customer service standards.
Administration & Operational Support
- Assist with staff rota administration, attendance monitoring and schedule updates.
- Support supervisors with shift coordination and communication of staffing changes.
- Work closely with warehouse, procurement, sales and logistics teams to ensure smooth operational performance.
- Complete a range of administrative tasks including data entry, filing and record management.
- Produce routine reports relating to deliveries, stock levels and operational performance.
- Ensure all documentation is accurate, up to date and compliant with company requirements.
- Follow all company health & safety procedures and contribute to a safe working environment.
About You
You will be a highly organised and dependable individual with strong administrative skills and a positive, proactive approach to problem-solving.
Essential Skills & Experience
- Excellent organisational skills and strong attention to detail.
- Ability to prioritise workload and manage multiple tasks effectively.
- Strong communication and interpersonal skills.
- Competent IT skills, including Microsoft Office applications such as Word, Excel and Outlook.
- Ability to work accurately under pressure in a fast-paced environment.
- A reliable and professional approach with a strong sense of accountability.
Desirable Skills & Experience
- Previous experience within warehouse, transport, logistics or supply chain operations.
- Familiarity with warehouse management software or transport management systems.
- Understanding of transport legislation, driver regulations and vehicle compliance requirements.
- Knowledge of stock control and inventory management processes.
What We Offer
- Opportunity to join a growing and ambitious business.
- Supportive and collaborative working environment.
- Ongoing training and development opportunities.
- Employee benefits package (where applicable).
- The chance to play an important role in delivering exceptional service to our customers.
Location: Papworth Everard, Cambridge
Hours: 40 per week over five days, 9am-530pm Monday to Friday and alternate Saturdays
Due to the high volume of applications, only shortlisted candidates will be contacted. Shortlisted candidates will be contacted within 10 days.
Job Types: Full-time, Permanent
Pay: Up to £30,000.00 per year
Benefits:
- Company pension
- Employee discount
- Free parking
- On-site parking
- Referral programme
Work Location: In person
