Job Overview
We are seeking a highly organised and proactive Office Administrator to join our team. The successful candidate will play a vital role in maintaining smooth office operations, providing administrative support, and ensuring effective communication across departments and sites. This paid position offers an excellent opportunity for individuals with strong organisational skills and experience in office administration to contribute to a dynamic and very busy work environment.
Responsibilities
- Manage daily administrative tasks including filing, data entry, and document management
- Answer phone calls professionally, demonstrating excellent phone etiquette
- Coordinate appointments, meetings, and schedules using organisational tools
- Assist compliance manger with audits and internal compliance process /procedures.
- Maintain accurate training records and control over the training matrix.
- IT Skills essential - all Microsoft applications and familiar with in-house management support system.
- Assist head-office with invoicing, issuing purchase orders.
- Assist with weekly timesheets for payroll submission.
- Supporting engineers and team members with administrative needs.
- Handle incoming and outgoing correspondence efficiently
- Ensure the office environment remains tidy and organised at all times
Requirements
- Proven office experience with strong organisational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace (Gmail, Docs, Sheets)
- Experience with in-house MSS or similar is desirable
- Excellent typing skills with attention to detail for data entry tasks
- Strong communication skills and professional phone etiquette
- Demonstrated ability to prioritise tasks effectively in a fast-paced environment
- Administrative experience including clerical duties and document management is preferred
- Ability to work independently with minimal supervision while collaborating effectively within a team
- Flexible hours and days can be considered.
Job Types: Part-time, Permanent
Pay: £12.80 per hour
Expected hours: No more than 24 per week
Benefits:
- Company pension
- On-site parking
Work Location: In person
