Legal Secretary | Private Client
Gravesend, Kent
Full-Time | Monday – Friday
Competitive Salary (depending on experience)
Join the Team at Hatten Wyatt Solicitors
We are seeking an experienced legal secretary to join our busy Private Client department in Gravesend. The role entails providing full secretarial support to three fee earners, diary management, booking appointments and liaising with clients, audio transcription, liaising with clients personally and handling all general private client-based telephone queries and/or requests. All typing/correspondence and document work, alongside the preparation of all legal forms where required. This is a very interesting and varied role covering all aspects of private client and probate. The department covers a diverse caseload therefore experience and knowledge in the following fields would be advantageous:
- Preparing estate accounts
- Typing wills
- Typing LPAs
- Typing Codicils
- Probate knowledge
What You'll Be Doing
- Providing full secretarial support to one or more fee earners within the Private Client team.
- Audio and copy typing of legal documents, correspondence, attendance notes and file notes.
- Preparing and amending Wills, Lasting Powers of Attorney, Codicils, Probate applications, estate accounts and inheritance tax forms.
- Managing fee earners' diaries, arranging appointments, meetings and client calls.
- Liaising with clients, beneficiaries, executors, attorneys, financial institutions and third parties in a professional and courteous manner.
- Answering telephone calls and dealing with general Private Client enquiries where appropriate.
- Opening new client files and carrying out onboarding procedures, including ID and anti-money laundering checks.
- Assisting with the administration of probate and estate matters.
- Managing incoming and outgoing post, emails and correspondence.
- Maintaining accurate filing systems, both electronically and in hard copy.
- Ensuring files are kept up to date and compliant with regulatory and internal procedures.
- Assisting fee earners with billing, file management and matter progression.
- Supporting the wider department and providing cover for colleagues where required.
- Undertaking any other administrative or secretarial duties reasonably required by the Firm.
About You
We're looking for someone who is:
- Friendly, approachable and confident dealing with people
- Professional, well-presented and reliable
- Highly organised with excellent attention to detail
- Able to work independently and use their own initiative
- Comfortable managing multiple tasks in a fast-paced environment
- Proficient in Microsoft Office, including Word, Outlook and Excel
- Previous private client experience within a legal environment
- Knowledge of digital dictation, BigHand, Oyez Forms, Excel and Partner 4 Windows would be advantageous.
- Technical competence
Why Join Hatten Wyatt?
We believe in recognising and rewarding our people. Our benefits include:
- 25 days annual leave plus bank holidays
- Enhanced firm sick pay scheme
- Private healthcare through AXA PPP after six months' service
- Workplace pension scheme
- Staff discounts on legal services
- Referral bonuses for introducing new employees
- Annual no-sickness bonus
- First Aider and Fire Marshal annual bonuses
- Firm-wide Summer Party and Black-Tie Christmas Party
- Childcare voucher scheme (where applicable)
- Dress Down Fridays
- Monthly Support Staff Recognition Award
Apply Today
If you're looking for a varied, client-facing role within a supportive and established law firm, we'd love to hear from you.
Pay: From £25,000.00 per year
Benefits:
- Company events
- Company pension
- Employee discount
- Sick pay
Experience:
- Legal Secretary: 5 years (preferred)
Work authorisation:
- United Kingdom (required)
Location:
- Gravesend DA12 1BD (preferred)
Work Location: In person
