L3 HR Support/People Services Assistant Apprentice with HSDC
Hours Per Week: 30 hours with some availability regarding start/finish time and days worked
Short Description:
Are you organised, people-focused and ready to take your first step into Human Resources? Our HR Assistant Apprentice role offers hands-on experience, professional training and a clear pathway into a rewarding HR career. As a HR Apprentice, you will support recruitment, onboarding, payroll and wellbeing processes while studying for a funded HR qualification. This is not just an admin role – it is a true development opportunity with real responsibility and support.
Full Description:
About company
HSDC (Havant and South Downs College) is a large Further Education college in Hampshire, formed through the merger of local colleges and now operating across three campuses in Havant, South Downs and Alton. We offer a broad range of academic and vocational courses, apprenticeships and higher education programmes, working closely with employers and partners to develop skills and support career pathways. As a values-driven organisation, we are committed to delivering high-quality education, supporting our staff and students to achieve their potential, and making a positive impact in our local communities.
Key Purpose
- The post holder will be able to work across a diverse range of HR Administrative duties, ensuring high quality and robust processes and procedures are implemented and maintained
- Providing first line support for HR and recruitment queries received via email or telephone
- To pro-actively support the HR Team with all administrative tasks and make process improvements/ streamline where appropriate in discussion with the team
Key Responsibilities and Accountabilities
Onboarding& Compliance:
- Coordinate and manage the complete onboarding process for new starters, including reference checks, DBS checks, Right to Work checks, and overseas checks.
- Ensure accurate compliance with Single Central Record requirements.
- Manage the online DBS portal and provide support to candidates.
New Starter Experience:
- Ensure a positive and seamless new starter journey, including pre-employment meetings and one-month check-in meetings.
- Issue contracts and offer letters within statutory time frames, calculating prorated salaries and leave entitlements.
- Take an active role in interview panels and supporting recruiting managers
Payroll Administration:
- Process payroll changes and generate accurate HR administration paperwork, adhering to payroll cut-off dates.
- Record new starters on the HR/Payroll system and process starter pension notifications.
Employee Relations:
- Provide administrative support to Business Partners in employee relations cases, including preparing packs and taking minutes.
- Organise and monitor the exit interview process and ensure efficient completion of leaver processes.
Cross-College Responsibilities and Accountabilities
- Participate in Performance Management and professional development activities as required.
- Value and promote diversity and equal opportunities.
- Work within health and safety guidelines and be aware of your responsibilities for health and safety.
- Fully support and adhere to the College approved strategies, policies and procedures.
- Be responsible for safeguarding and promotion of the welfare of children, young people and vulnerable adults.
Skills Required:
Knowledge, Experience& Understanding (current)
Essential
- Strong administrative skills and attention to detail.
Desirable
- Recent experience of using HR and Payroll systems with experience of processing payroll changes such as working hours, multiple contracts, promotions, new starters and leavers.
- Experience of working in a customer focused role in a fast-paced high-volume environment.
- Experience of pre-employment checks and recruitment including adverts, shortlisting, interviews and on boarding.
- Understanding of different employment contracts, part-time, term-time only, fixed-term, etc.
Skills & Attributes
Essential
- Competent in using Microsoft Office packages, e.g. Word, Excel
- Professional and customer focused approach including absolute discretion, confidentiality, diplomacy and sensitivity.
- Ability to deliver consistently professional, high quality and accurate work.
- Excellent interpersonal skills with the ability to interact with staff at all levels and build effective relationships.
- Ability to prioritise own workload in an organised manner and work under pressure juggling multiple priorities and deadlines.
- Ability to use own initiative, work independently and as part of a team, sharing and demonstrating ideas of good practice.
- Resilience and tenacity when overcoming a numberof obstacles to achieve results.
- Confidence to challenge and ability to innovate to improve the employee experience
- Commitment to removing barriers and increasing inclusivity
- Willingness to learn and to attend regular training to keep up to date with legislation
- Uphold the spirit of the College Values and Behaviours
In consultation with you, it is liable to variation by management to reflect or anticipate changes in or to the job. You are liable to undertake such other duties as may reasonably be required of you, commensurate with your grade, at your initial or present place of work orat any other of the College’s operational sites.
Qualifications Required:
GCSEs Mathematics& English Grade C or equivalent - Essential
We kindly request that applicants answer the screener questions independently, without the assistance of generative AI, to ensure your authentic voice and qualifications are represented.
IND123
Pay: £19,827.60 per year
Application question(s):
- What inspires you to pursue a career in HR?
- Do you have any experience In HR/Admin?
- Can you reliably commute to the postcode PO7 8AA?
Education:
- GCSE or equivalent (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
