Job Description: Payroll & Finance Lead
Reports to: Finance Director
Location: Hybrid
Contract: 52 weeks
Hours: 37.5hrs 9am-5pm
Status: Permanent
Salary: (£45,000.00) FTE (actual salary £45,000.00)
Job Purpose
- To support the Finance Director in the process of finance and payroll functions across the group.
- To provide efficient and effective day to day financial and payroll administrative support to ensure robust financial management and control.
- To contribute to the overall ethos, work and aims of Pinc.
Finance responsibilities
- Work under the direction of the Finance Director to ensure compliance with Pinc’s Financial Procedures.
Administration and management of financial processes including but not restricted to: overseeing the daily reconciliation of bank statements
monthly reconciliation of cash cards
monthly reconciliation of control accounts
monthly credit control
Oversee the timely processing and payment of purchase invoices. Processing and analysing income and expenditure as required,
Preparing and inputting journals as required to ensure the integrity and accuracy of information held on the accounting system
Preparing and submitting for review VAT returns
Managing and maintaining the annual contracts register
Responsible for the safe keeping of all financial records as well as retaining all the necessary documentation and evidence for internal and external auditors.
Support the budgeting process and cashflow management
Working along the Finance and Funding Lead ensuring the accurate processing of sales invoices and receipts, grant income and any other ad hoc receipts within the financial accounting system.
Process request for purchases and travel for the team in line with financial policies
Provide ad hoc support, information, reports and spreadsheets in response to queries about payments, sales, allocation of transactions and other finance related requests
The successful candidate must be comfortable working with financial statements up to trial balance level.
- Maintain full compliance with country specific legislation, statutory requirements, and internal governance standards.
- Support the wider Pinc team with financial requests.
Payroll responsibilities:
- Process monthly payroll in an accurate and timely manner.
- Work closely with any third party support to ensure a prompt and efficient payroll and pension service ensuring compliance with legislation and reporting requirements.
- Ensure the accurate processing of payroll journals through the accounting software
- Ensure amendments including expenses, starters, leavers, contract changes, tax code changes, payment of tax, national insurance, pension contributions, and any other deductions from salaries are accurately processed.
- Produce the monthly general ledger journal from the payroll, ensuring a complete reconciliation to the payroll at the end of each month.
- Work closely with HR to ensure team absences, including SSP, SMP are correctly and accurately processed in line with HR policies and recorded on Pinc’s Management Information System.
- Ensure the timely despatch of returns to outside agencies as necessary e.g. the Inland Revenue, Pensions, ensuring confidentiality at an appropriate level.
- Respond to team payroll queries
- To provide a range of management information as required, for example to inform the budget setting process or to monitor expenses.
- Maintain full compliance with country specific payroll legislation, statutory requirements, and internal governance standards.
Other responsibilities
- Undertake such duties at the discretion of the Financial Director as may reasonably be required due to the changing needs of the organisation
- Participate in training and development activities and programmes as required.
- Attend and participate in support team meetings and share skills with others
- Appreciate and support the role of other professionals and establish constructive relationships and communicate with other agencies and professionals.
- Maintain collaborative relationships with other internal stakeholders (Admissions, Exams, People Team, Student Experience, Quality, Operations, Impact and compliance).
Comply with and report all concerns to an appropriate person, in respect of: Safeguarding
Health & safety
Confidentiality and Data Protection
- Ensure that Pinc’s processes and procedures contribute to its commitment to Equal Opportunities for all.
The team member may be required to carry out any other duties reasonably requested, and which are commensurate with nature of the role
Person Specification: Payroll & Finance Officer Requirements
General
Essential (or expected to train/qualify to that standard)
Polite and courteous
Confidentiality, probity & integrity
Confidentiality, probity & integrity
Excellent time management
Desirable
Strong analytical and reasoning skills
Where we will look for this evidence
Interview, Task
Qualifications
Essential (or expected to train/qualify to that standard)
A recognised payroll qualification or a recognised accountancy qualification (ACCA, AAT,CIMA) or proven equivalent professional experience
Enhanced DBS with child workforce.
Desirable
Experience working in an education setting
SEND qualification
Enhanced DBS with child workforce on update service.
Where we will look for this evidence
Application, Interview
Experience
Essential (or expected to train/qualify to that standard)
At least 2 years' experience within a finance and payroll department.
Able to demonstrate an understanding of Trial Balances and double entry accounting.
A good understanding of payroll and pension processes.
Good knowledge of ICT packages and systems (Word, Excel, XERO, SAGE)
Understanding of purchase order procedures, arranging, and processing payments and keeping accurate records
Understanding of financial regulations and procedures
Desirable
Experience of finance and payroll within the education sector
Experience of XERO accounting and payroll packages
Experience of online payroll systems
Experience of adding value "to an organisation”
Knowledge of IT packages, such as Microsoft 365
Evidence of continued professional development.
Special Educational Needs and Disabilities (SEND)
Where we’ll look for this evidence
Application, Interview, Task
Knowledge
Essential
Ability to undertake and oversee processing within an accounts department.
Ability to plan, organise and prioritize effectively, to meet deadlines
Ability to communicate complex financial information to “laymen”
Ability to manage own work pressure and that of others effectively
Desirable
Ability to undertake and oversee processing within an accounts department.
Ability to plan, organise and prioritise effectively, to meet deadlines
Ability to communicate complex financial information to “laymen”
Ability to manage own work pressure and that of others effectively
Where we will look for this evidence
Application, Interview, Task
Skills
Essential
Strong people skills, fair minded and able to communicate well to a variety of audiences
Capable of delivering results to tight deadlines and under pressure
Team player, willing to share in key decision making
Someone who “finds solutions” not “problems.”
Where we will look for this evidence
Application, Interview
How to Apply
Please complete an application form and email to [email protected].
For further details, visit https://pinccollege.ac.uk/pinc-job-vacancies/
Pay: £45,000.00 per year
Work Location: Hybrid remote in Manchester
