About the Role:
Glasgow is known for its strong business community, practical energy, and steady commercial growth, and at Chuen Kee Business Services, we bring that same organised and reliable approach to office operations. We support businesses with administration, client coordination, records management, internal communication, and day to day operational support.
We are looking for an Office Operations Coordinator who can help keep daily office activities organised, accurate, and running on schedule. You are not just handling paperwork; you are helping coordinate people, processes, records, and communication so that teams can work efficiently and clients receive dependable support.
You will work closely with administration, client services, finance support, and operations teams to make sure requests are followed up, documents are updated, and internal tasks are completed properly.
Why Work With Us?
The Environment: Our Glasgow office provides a practical and supportive workplace where clear communication, reliability, and teamwork matter every day.
Organised Office Support: We believe smooth operations come from accurate records, clear processes, and consistent follow up. Your work will help keep the office structured, responsive, and professional.
Client Focus: We support businesses that rely on timely communication, dependable administration, and well managed office processes. You will help maintain a positive experience for both clients and internal teams.
Growth: This role is suitable for someone who wants to build a stable career in office administration, business operations, client coordination, or office management.
Key Responsibilities:
Daily Office Coordination: Support routine office activities, internal updates, client requests, supplier follow ups, and general administrative tasks.
Record Management: Maintain accurate spreadsheets, contact records, filing systems, office documents, invoices, task trackers, and operational notes.
Team Communication: Work with administration, client services, finance support, and operations teams to share updates and keep priorities clear.
Process Follow Up: Monitor pending tasks, missing documents, service requests, and workflow issues, then escalate concerns when needed.
Reporting: Prepare simple activity summaries, office updates, task reports, and operational notes for supervisors or management.
Office Support: Assist with scheduling, email handling, document preparation, basic purchasing support, and general office organisation.
What We Are Looking For:
Experience: Previous experience in office administration, operations support, business support, customer service, client coordination, or office coordination is preferred.
Organisation: You can manage multiple tasks, update records accurately, and follow office processes carefully.
Communication Skills: You can write clear emails, speak professionally, and coordinate confidently with colleagues, clients, and suppliers.
Attention to Detail: You notice missing information, document errors, and deadline risks before they become bigger problems.
Tooling: You are comfortable using email, Microsoft Office, spreadsheets, shared files, calendars, and basic office systems.
Mindset: You are dependable, practical, and calm under pressure. You know how to prioritise work, follow up properly, and keep office operations running smoothly.
Pay: £2,250.00-£2,650.00 per month
Work Location: In person
