Company Overview
At Glenrands, we are dedicated to creating an exceptional JLR Authorised Repair Centre, driven by our passion for the iconic British brand Land Rover. We value trust, integrity, and respect, fostering an environment where our staff can excel and grow.
Senior Administrator / Bookkeeper
Location: Portsmouth
Reporting to: Finance Manager / Managing Director
Role Overview
We are seeking an organised, detail-oriented Senior Administrator/Bookkeeper to oversee key financial administration functions within the business. This role is responsible for maintaining accurate financial records, managing reconciliations, processing expense claims, supporting financial reporting, and assisting with operational administration, including warranty support when required.
The successful candidate will play a critical role in ensuring the accuracy, integrity, and efficiency of financial processes while supporting the smooth day-to-day running of the business.
Key Responsibilities
Financial Administration & Bookkeeping
- Process and verify employee expense claims, ensuring compliance with company policy and supporting documentation.
- Perform regular bank reconciliations and investigate any discrepancies.
- Complete supplier statement reconciliations and resolve outstanding queries with suppliers.
- Maintain accurate records within the accounting system.
- Support preparation of monthly financial information, including Franchise reporting requirements.
Debtors & Credit Control
- Monitor accounts receivable and aged debtor reports.
- Investigate and follow up overdue accounts with customers.
- Work with management to resolve disputes or delayed payments.
- Maintain clear and accurate records of debtor communications.
Warranty Administration Support
- Provide cover and assistance to the Warranty Administrator during periods of absence or high workload.
- Assist with processing warranty claims and supporting documentation when required.
- Ensure claims are submitted accurately and in accordance with manufacturer requirements.
KPI Analysis
- Analyse parts purchases and margins to ensure pricing accuracy and profitability.
- Identify anomalies, pricing discrepancies, or margin erosion.
- Work with the parts department to ensure correct cost allocation and pricing structures.
- Work with Workshop Control and Service to analyse key KPIs for efficiencies and utilisation, and produce periodic reports for management.
General Administrative Support
- Assist with administrative tasks that support the smooth operation of the business.
- organise and administrative records.
- Identify opportunities to improve processes and efficiency.
Skills & Experience
Essential
- Proven experience in bookkeeping or financial administration.
- Strong knowledge of bank and supplier reconciliations.
- High level of accuracy and attention to detail.
- Eorganizationalisational skills.
- Proficiency in accounting software and Microsoft Excel.
- Strong communication skills for supplier and customer interactions.
Desirable
- Experience within the automotive industry.
- Familiarity with warranty administration processes.
- Experience with dealer management systems (Keyloop) and or Xero Accounting Software
Personal Attributes
- Highly organised.
- Analytical and comfortable working with financial data.
- Proactive and able to work independently.
- Professional and trustworthy when handling financial information.
- Team-oriented and willing to assist colleagues when required.
What We Offer
- Competitive salary based on experience.
- Opportunity to work within a growing automotive business.
- Supportive and professional working environment.
- Opportunities for development and increased responsibility.
Job Type: Full-time
Pay: £18,000.00-£24,000.00 per year
Benefits:
- Casual dress
- Company events
- Employee discount
- On-site parking
Experience:
- retail motor trade: 5 years (required)
- XERO Software Account : 3 years (required)
Work Location: In person
