Purchase Ledger/Accounts Assistant
Department: Finance
Reports to: Group Financial Controller / Site Finance Head
Location: Tenbury Wells, Worcestershire
Type: Full-time
Role Overview
The Purchase Ledger Clerk is responsible for managing the end-to-end purchase ledger process, ensuring accurate invoice processing, supplier reconciliations, and timely weekly payment runs. The role plays a key part in maintaining strong financial controls and supporting working capital management.
Key Responsibilities
Purchase Ledger Management
- Process supplier invoices accurately and in a timely manner
- Match invoices to purchase orders and goods received notes (3-way match)
- Investigate and resolve invoice discrepancies
- Maintain supplier master data
Accruals & Month-End Responsibilities
- Prepare and maintain the monthly accruals schedule, ensuring expenses are recognised in the correct accounting period
- Identify and post accruals for goods and services received but not yet invoiced
- Review and reverse prior month accruals and ensure completeness and accuracy of month-end balances
- Support the finance team with month-end close activities, including reporting and reconciliations
GRNI (Goods Received Not Invoiced) Reconciliation
- Perform regular GRNI reconciliations by matching GRN reports to the general ledger
- Investigate and resolve aged GRNI balances, including missing invoices, pricing discrepancies, and unmatched receipts
- Liaise with procurement and suppliers to ensure timely receipt of invoices and accurate clearing of GRNI balances
- Ensure accurate cut-off by validating goods received are recorded in the correct period
Weekly Payment runs assistance:
· Liaise with the Cash and Treasury Accountant to coordinate material purchases and ensure alignment with cash flow requirements
Supplier Reconciliations
- Perform regular supplier statement reconciliations
- Resolve supplier queries promptly
- Manage aged creditors and ensure timely settlements
Controls & Compliance
- Ensure adherence to internal controls and financial policies
- Maintain proper audit trail documentation
- Support year-end audit requests relating to payables
Working Capital Support
- Assist in monitoring creditor days
- Support cash flow planning by providing accurate payable forecasts
Job Type: Full-time
Pay: £29,000.00 per year
Work Location: In person
