Funk It Up Dance School – Hiring!
Part-Time Admin Manager & Coordinator (Freelance / Self-Employed)
Bristol / Remote Working
Part-Time Flexible Hours (Approx. 5–8 hours per week initially)
Term-Time Based + Some Holiday Admin
Work From Home
Start Date: September
Funk It Up Dance School is looking for an organised, proactive and friendly Admin Manager & Coordinator to support the day-to-day running and growth of our dance school.
This is a flexible freelance role ideal for someone who enjoys administration, communication, organisation, and being part of a creative, child-focused business. The role would particularly suit someone who is confident working independently, enjoys problem-solving, and can manage a variety of tasks calmly and efficiently.
About the Role
You will work closely with the School Principal to help coordinate classes, workshops, teachers, bookings, parent communication, and general administration.
The role involves a mixture of:
- Parent and teacher communication
- Booking coordination
- Organisation and scheduling
- Social media and marketing support
- Website and record maintenance
- Event and performance coordination support
This role is best suited to someone who has flexibility during parts of the school day and after-school hours, as occasional urgent situations may arise relating to classes, venue changes, teacher cover, or parent communication.
Core ResponsibilitiesAdministration & Communication
- Daily monitoring and responding to emails
- Managing parent and teacher communication
- Coordinating bookings for classes, schools, workshops and events
- Organising registers, attendance records and class lists
- Maintaining calendars, schedules and term dates
- Sending newsletters, reminders and renewal information
Organisation & Systems
- Maintaining online filing systems (Google Drive)
- Updating spreadsheets and administrative records
- Tracking invoices, payments, income and expenses
- Supporting safeguarding and teacher documentation records
Marketing & Social Media
- Supporting social media updates and promotion
- Assisting with marketing and outreach
- Updating website information where required
Events & Performances
- Supporting planning and coordination of shows, performances and workshops
- Assisting with event communication and logistics
Skills & Qualities RequiredEssential
- Excellent organisation and communication skills
- Friendly, calm and professional manner
- Good time management and ability to prioritise tasks
- Ability to work independently and take initiative
- Reliable and trustworthy
- Confident using:
- Gmail & Google Drive
- Microsoft Word & Excel
- WhatsApp communication groups
Desirable
- Experience with dance schools, schools, childcare or creative businesses
- Social media and marketing experience
- Experience with CRM systems or databases
- WordPress or website editing experience
- Awareness of safeguarding and data protection
Equipment Required
- Own laptop/computer
- Own mobile phone with call/text capability
- Reliable internet connection
Important Notes About the Role
- Flexible working hours, but availability during some afternoons is highly beneficial
- Some weeks may require more hours during performances, events or term renewals
- School holiday periods are usually quieter except before new terms begin
- This is a self-employed/freelance position
What We’re Looking For
We’re looking for someone who:
- Enjoys helping things run smoothly behind the scenes
- Is warm and approachable with parents, teachers and children
- Can stay calm under pressure
- Is proactive and solution-focused
- Enjoys being part of a small creative business
- Can help support the continued growth and development of Funk It Up
To Apply
Please send:
- Your CV
- A short covering letter explaining:
- Why you are interested in the role
- Relevant experience
- Why you feel you would be a good fit for Funk It Up
Please also include:
- Two references we may contact
Applications to: [email protected]
We look forward to hearing from you!
Job Types: Part-time, Freelance
Pay: From £12.00 per hour
Experience:
- Administrative: 1 year (preferred)
Work Location: Remote
