Job Introduction
The HR Administrator provides high-quality administrative support to the Employee Relations team, ensuring the efficient coordination of HR processes, employee records, and ER case management. The role supports compliance with employment legislation, organisational policies, and regulatory requirements, including adherence to safer recruitment practices, right to work verification, and Disclosure and Barring Service (DBS) processes where applicable. The postholder ensures all pre-employment and vetting checks are completed accurately and in a timely manner, maintaining robust audit trails and supporting safeguarding standards. The role requires the highest levels of confidentiality, attention to detail, and accuracy in handling sensitive employee information.
Key Responsibilities
Employee Relations Administration
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Provide comprehensive administrative support to the Employee Relations team.
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Assist with the administration and coordination of employee relations cases, including disciplinary, grievance, capability, sickness absence, flexible working, and other formal procedures.
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Prepare correspondence, meeting invitations, outcome letters, and other documentation in line with company policies and employment legislation.
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Maintain accurate and confidential ER case files and ensure documentation is securely stored.
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Manage a People Team inbox effectively
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Schedule meetings, hearings, investigations, and appeal meetings, coordinating diaries for managers and HR colleagues.
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Monitor ER case progress and follow up on actions to ensure deadlines are met
HR Administration
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On-boarding/pre-employment checks
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Maintain accurate employee records and update the HR Information System (HRIS).
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Process employee changes, including contractual amendments, promotions, transfers, and leavers.
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Support payroll accuracy and process in a timely manner working with payroll colleagues
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Produce contracts, variation letters, and other employment documentation as required.
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Manage the administration of company benefits
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Respond to HR-related queries from employees and managers, escalating complex issues where appropriate.
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Support the preparation of HR reports, dashboards, and management information.
Compliance
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Support compliance with employment legislation, internal policies, and regulatory requirements, ensuring alignment with safer recruitment standards.
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Carry out regular HR file audits to ensure employee records are complete, accurate, and fully compliant with legal, audit, and safeguarding requirements.
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Maintain and monitor compliance relating to right-to-work documentation and Disclosure and Barring Service (DBS) checks, ensuring all pre-employment and ongoing vetting requirements are completed, recorded, and auditable.
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Support the organisation’s safer recruitment processes by ensuring appropriate pre-employment checks, documentation, and verification procedures are consistently applied.
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Ensure full compliance with UK GDPR and data protection requirements when handling, storing, and processing employee information, always maintaining strict confidentiality.
The above is not an exhaustive list but a summary of the important elements of the role
Skills and Experience
Essential
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Previous administrative experience within an HR environment.
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Experience supporting Employee Relations administration is desirable.
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Excellent organisational and prioritisation skills.
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Strong attention to detail and accuracy.
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Excellent written and verbal communication skills.
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Ability to manage confidential and sensitive information professionally.
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Strong Microsoft Office skills, particularly Word, Excel, Outlook, and Teams.
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Ability to work independently and manage competing priorities.
Desirable
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Experience using HR Information Systems (HRIS).
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Knowledge of UK employment legislation and HR best practice.
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Understanding of Employee Relations processes and documentation.
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CIPD Level 3 qualification (or working towards).
