The Role
We're looking for a Commercial Administrator to provide dedicated support to our Commercial Manager and QS/Estimator across pre-construction, live projects and credit control. You'll be the central coordination point ensuring information flows accurately between estimating, commercial and operational teams across the group.
What You'll Be Doing
Estimating & Pre-Construction
- Receiving, logging and managing tender enquiries across all group companies — saving documents, correspondence and return dates, and keeping all parties updated on revisions
- Responding to clients on enquiry receipt, deadlines and declines; chasing suppliers for pricing returns and reinforcing deadlines
- Populating price build-up documents with confirmed supplier pricing and preparing and submitting quotations to clients and online portals
- Conducting daily reviews of tender portals (Public Contracts Scotland, Viewpoint, Aconex, Procore etc.) and flagging new enquiries for a pricing decision
- Chasing clients for updates on priced enquiries and routing feedback to the appropriate team
- Keeping general supplier price lists current through regular engagement
Live Projects
- Setting up new projects on Eque2 and handing over to the relevant Project Administrator with full visibility of budgets, suppliers, contacts and site rules
- Maintaining the job book to keep upcoming projects visible to Commercial and Operations
- Preparing and submitting monthly invoices and applications for payment, keeping CVR documents updated and all valuation correspondence filed
- Diarising payment dates against submitted valuations and escalating where required
Credit Control
- Leading credit control across all group companies — keeping the aged debt position current and reporting in weekly meetings
- Managing client engagement on payment matters including reminders, overdue and short payments, and missing remittances
- Saving payment certificates and remittances upon receipt and circulating to the relevant management team
- Keeping management informed of received and pending payments
What We're Looking For
- Experience in a commercial, contracts or project administration role, ideally within construction or a similar environment
- Confident managing tender portals, valuations and payment processes
- Strong organisational skills with the ability to manage multiple workstreams simultaneously
- Excellent communicator with a professional manner when dealing with clients and suppliers
- High attention to detail and the ability to maintain clear, auditable records
- Experience with Eque2 or similar commercial management systems would be advantageous
Salary: To be agreed with the Managing Director
Benefits:
- Casual dress
- On-site parking
Work Location: In person
