About the Role
We are looking for a proactive and highly organised Team Assistant to support our Executive Committee and manage key aspects of office administration . The ideal candidate will be an exceptional communicator, skilled multitasker, and confident decision-maker who thrives in a fast-paced, professional environment.
This role is a one year fixed term contract.
Key Responsibilities:
- Diary and calendar coordination across the wider team, ensuring scheduling conflicts are managed proactively.
- Inbox management support, including triaging correspondence, flagging priorities for the team.
- Travel booking and itinerary management for team members, covering domestic and standard European travel.
- Meeting logistics, including room bookings, catering coordination and circulating agendas.
- Office stock and supplies ordering, ensuring the London office is always well-equipped.
- General office management, including maintain a clean, organised, and well-functioning workspace.
- Vendor and facilities liaison for day to day queries and routine purchases.
Supporting with ad hoc tasks.
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Person specification:
- We are looking for someone with 1–2 years’ experience in an Executive Assistant, Personal Assistant, or office administration role.
- The successful candidate will be confident in managing complex diaries and coordinating schedules across multiple stakeholders.
- You will have strong written and verbal communication skills and be able to build positive working relationships with colleagues.
- Excellent organisational skills and a strong eye for detail are essential for this role.
- The role requires discretion and the ability to handle sensitive and confidential information appropriately.
- Strong IT skills, particularly in Microsoft Office 365, are required.
- We are looking for a proactive self-starter who can anticipate needs and work independently.
The ability to thrive in a fast-paced environment and adapt to shifting priorities is important.
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WSD is an employer that values diversity. We highly encourage applications from appropriately qualified and eligible candidates irrespective of age, race, religion, national origin, gender, sexual orientation, gender identity and/or expression, veteran status, disability, or any other status protected by applicable law.
