DO YOU LIKE TO BE IN CHARGE?
About You
Are you self-motivated, attentive to detail and excited by the prospect of having your own contract to manage? Do you want to be so busy that you don't even notice it's time to clock off and even then think "I'll just send this one last email before I go"? This is the aspiration, work ethic and determination to succeed that has made our business a success and we've now got space for one more like-minded person to join our team.
About Us
Keystone Group has completely professionalised the trades, saving our customers time, stress and money. In just our fourth year of trading now, we've already won and are successfully delivering high profile contracts with Local Authorities and large Tier 1 Contractors. Alongside this, we work with a number of esteemed property agents and deliver 5* rated home renovation projects for our domestic customers. Our success is built on our people and our values, the foremost of which is Kindness. We're an ambitious and fast paced business but it's a friendly, warm and relaxed environment. We want people to be happy in their work and believe this is what brings out the best in them.
Job Summary
We are seeking a highly organised and detail-oriented Contract Coordinator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of one of our key contracts by overseeing the surveying, pricing, scheduling, reporting and invoicing of all contracted work. This position requires proficiency in various software applications, excellent communication skills, and a strong ability to manage multiple tasks efficiently.
Duties
- Perform data entry tasks accurately and efficiently to maintain up-to-date records.
- Contact customers, clients and tenants via phone and email to arrange bookings and deal with scheduling queries or amendments
- Learn how to build a scope of works using the National Housing Federation Schedule of Rates (NHF SoR)
- Utilise Microsoft 365 and AI for document creation, collaboration, and communication.
- Provide clerical support by answering phone calls, responding to emails, and managing correspondence.
- Prepare reports for and attend at contract review meetings
- Implement office procedures to enhance efficiency and productivity.
- Support the team with various administrative tasks as required.
Qualifications
- Proficiency in Microsoft 365 applications (Word, Excel, SharePoint) is essential.
- Knowledge of AI tools such as Co-pilot and Claude advantageous
- Experience with data entry and maintaining accurate records is required.
- Familiarity with Xero or similar accounting software is advantageous.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Excellent phone etiquette and interpersonal skills for effective communication with clients and colleagues.
- Previous experience in an administrative or coordination roles is preferred but not mandatory.
- A keen attention to detail and the ability to work independently as well as part of a team.
Pay: £27,000.00-£30,000.00 per year
Work Location: In person
