Accounts Assistant
Maternity Cover
Job Role: Accounts Assistant
Reporting to: Accounts Manager
Working Hours: 8.30 am – 5.00 pm Monday to Friday with 1 hour for lunch. Additional hours may be required dependant business requirements.
Location: Based at Opico – Bourne, minimal travelling
We are looking for an experienced accounts assistant to join our busy accounts department to cover an employee on maternity leave. Based on-site in Bourne, the accounts assistant will work across our two businesses, OPICO and Stocks Ag, making this the perfect position for someone looking for a varied role.
Duties: -
Purchase Ledger
To manage the Purchase Ledger for the company in an accurate and timely manner. Completing the following tasks will ensure that the role is filled appropriately:
- Ensure all purchase invoices and credit notes are coded and authorised.
- Process purchase invoices on to ledger.
- Allocate payments to supplier accounts.
- To add and maintain supplier records.
- To reconcile all supplier statements and request all missing invoices.
- Resolve all supplier queries.
- Match purchase orders to delivery notes.
- To run and pay suppliers and foreign ledger payments on a monthly payment run.
- Purchase ledger period end close
Stock Input and Control
- Matching and booking in components, parts and machines from the UK, Europe and the US.
- Processing invoices through the accounting system.
- Process returned parts back onto stock for credit notes.
- Closing stock at month-end.
- Monthly freight/duty deferment account reconciliation and journals
Warranty Administration
- Processing of customer warranty invoices.
- Matching supplier credit notes to warranty claims.
- Processing warranty and warranty counterclaim journals
- Sales Ledger & Credit Control for holiday cover
- Sending out customer invoices and processing credit notes.
- Allocating customer payments.
- Chasing outstanding customer debts.
- Adding and maintaining customer accounts
· General
- To process all employee expenses.
- Process and reconcile all credit card receipts.
- Answer incoming telephone calls, monitor the accounts inbox and maintain the filing of all documents.
- To use our accounting software with confidence, SAGE 1000 Accounts.
- To assist with year end audit requirements.
The person:-
· Previous experience in a similar role however, training will be provided.
· Methodical in approach, highly organised with excellent prioritisation skills.
· The ability to work to short and tight deadlines.
· Excellent communication and attention to detail is essential.
· Good Excel skills.
Pay: £35,000.00 per year
Benefits:
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private medical insurance
Work Location: In person
