We are looking for an organised and accurate Finance Administrator / Bookkeeper to support our invoicing, debt chasing, payroll preparation and bookkeeping processes.
The role includes raising invoices, checking customer budgets, submitting invoices through local authority and CHC portals, sending private invoices, maintaining budget records, chasing outstanding debt, keeping QuickBooks updated, preparing payroll information and supporting financial reporting.
You will need to be confident with numbers, systems, spreadsheets and detail. Experience in bookkeeping, finance administration, invoicing, credit control, payroll preparation or QuickBooks would be helpful.
About the role
Expertise Homecare is looking for an organised, accurate and proactive Finance Administrator / Bookkeeper to support the smooth running of our finance and accounts processes.
This is a key office-based role for someone who enjoys detail, structure and getting things right. You will help ensure customer invoices are accurate, funding paperwork is maintained, debt is followed up, payroll information is prepared correctly and financial records are kept up to date.
You do not need to be a qualified accountant, but you do need to be confident with numbers, systems, spreadsheets and detail. You will have access to support from our in-house accountant for training, queries and guidance.
What you will be doing
Your role will include:
- Raising customer invoices from our operating system.
- Checking invoices against customer budgets and agreed funding arrangements.
- Submitting invoices through local authority and CHC portals, including systems such as Tradeshift and Mosaic.
- Sending private invoices by email or post.
- Identifying invoices that appear over budget, investigating why and correcting any issues.
- Maintaining a register of customer weekly budgets.
- Returning required paperwork to funders.
- Monitoring and responding to accounts emails.
- Chasing outstanding debt and keeping clear records of actions taken.
- Keeping QuickBooks up to date.
- Preparing payroll information, including contractual hours, pay rates and hours worked.
- Maintaining accurate logs and supporting financial reporting.
- Preparing reports for managers and directors.
- Working with the in-house accountant on queries, training and process improvements.
What we are looking for
We are looking for someone who is:
- Highly organised and able to manage regular weekly and monthly tasks.
- Accurate and careful with numbers.
- Confident using computer systems, spreadsheets and email.
- Comfortable working with financial information.
- Able to follow processes and keep records up to date.
- Confident enough to query anything that does not look right.
- Professional when communicating with customers, families, funders and colleagues.
- Able to manage confidential information appropriately.
- Reliable, consistent and able to work to deadlines.
Experience that would be useful
Experience in one or more of the following would be helpful:
- Bookkeeping or finance administration.
- Raising invoices.
- Credit control / debt chasing.
- Payroll preparation.
- QuickBooks or similar accounting software.
- Local authority, healthcare or social care invoicing.
- Tradeshift, Mosaic or other funder portals.
- Working in a busy office environment.
Full training and support will be provided where needed, but you must be comfortable learning new systems and taking ownership of your work.
Why join Expertise Homecare?
At Expertise Homecare, finance is not just about numbers. Accurate invoicing, payroll and funding records help us provide safe, reliable and well-managed care services.
You will be joining a supportive office team and will receive guidance from our in-house accountant. This is a great opportunity for someone who enjoys bookkeeping, administration and problem-solving, and who wants to play an important part in a growing care organisation.
Pay: £13.00-£14.00 per hour
Work Location: In person
