The Administrative Specialist I provides comprehensive administrative and operational support as an integrated member of the Sales Management Team. This is a senior and autonomous role, requiring sound judgement, discretion and the ability to operate independently while supporting senior leaders and contributing to business planning, reporting and continuous improvement initiatives.
Importantly, this role is designed as a development and progression pathway into broader sales management, sales operations and commercial leadership roles, offering close exposure to sales governance, forecasting, customer engagement preparation and strategic decision-making.
Key Responsibilities
Work as an integrated member of the Sales Management Team, providing direct support to sales leadership.
Attend Sales Management Team meetings, supporting preparation, documentation, action tracking and follow-up.
Prepare and manage senior-level correspondence, reports, presentations, agendas and formal meeting minutes.
Act as a trusted point of contact for internal and external stakeholders, handling sensitive and confidential information with discretion.
Manage complex diaries and coordinate internal and external meetings across multiple countries.
Arrange travel, accommodation, venues, equipment and catering to support meetings, workshops and sales events.
Support the planning and delivery of sales conferences, leadership workshops and customer-facing events.
Collate, analyse and interpret data from multiple sources to support reporting and decision-making.
Maintain and support YODA (Salesforce CRM), ensuring data quality, pipeline visibility and forecast accuracy.
Contribute to the preparation of management reports, dashboards and insight summaries using tools such as Excel and Power BI.
Support sales business planning activities, tracking actions, milestones and objectives.
Assist with budget tracking, cost monitoring and reporting of variances.
Identify and escalate instances of non-compliance with policies, procedures and governance requirements.
Provide best-practice guidance on administrative systems, documentation and processes, identifying opportunities for improvement.
Coordinate onboarding activities and provide day-to-day guidance to more junior colleagues where required.
Lead and coordinate special projects on behalf of the Sales Management Team across the UK and Europe, from initiation through delivery.
Work cross-functionally with European and global stakeholders to plan, track and report project progress, risks and dependencies.
Support global sales processes, business marketing and market intelligence activities, ensuring alignment and effective information flow.
Contribute to the analysis, coordination and communication of sales process improvements, marketing initiatives and market intelligence inputs.
Occasional travel within the UK and Europe may be required, including overnight stays (typically 2–3 nights per month, fully expensed), to support meetings, projects and events.
Personal Attributes
Self-starter with a high degree of initiative, comfortable taking ownership and driving tasks to completion.
Confident working independently and at times in isolation under remote management, with minimal day-to-day supervision.
Comfortable working in a hybrid or predominantly remote environment
Professional, reliable and trusted, with a high degree of integrity and confidentiality.
Comfortable managing complexity and working with varied, sometimes competing, information.
Proactive, solutions-oriented and adaptable, with curiosity for new tools and ways of working.
Salary: Level dependent on experience
Attractive benefits: Staff Bonus scheme, pension with up to 12.5% company contribution, healthcare benefits package, 25 days holiday plus bank holidays with increments based on length of service.
Contract type: Permanent
Working hours: Monday to Thursday 8:30am to 5:00pm, Friday 8:30am to 4:30pm. Flexibility will be required to meet customer and business needs.
Location: Whilst this position is based from our offices in Runcorn, you will be required to travel to customer sites and to other Yokogawa offices in the UK and Europe for meetings as required.
Due to the nature of our business, please be advised at the offer of employment stage we will carry out Basic DBS, Education and Employment checks on all candidates.
Not just a job, but a career
Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About the Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
Diverse, Equitable & Inclusive culture
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
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