Overall purpose of the role
To support the Financial department in the day-to-day financial operations of the business, including accounts payable, reconciliation, reporting and general bookkeeping activities, ensuring accuracy, timeliness and effective financial control.
Key duties & responsibilities
- Process all overhead invoices and credits ensuring appropriate authorisation is received
- Process all training and contractor invoices/credits
- Reconcile all accounts to supplier statements.
- Liaise with suppliers via telephone and email to resolve any queries
- Advise suppliers of payments and issue remittance advices.
- Raise BACS payment files on a mid-month and month-end basis
- Maintain up-to-date supplier bank details in accounting system.
- Reconcile all company bank accounts on a daily basis.
- Reconcile all company credit cards on a monthly basis.
- Process and pay all employee expenses on a monthly basis.
- Ensure good housekeeping of purchase ledger at all times
- Manage Wells Fargo payment portal for Dell supplier account on a weekly basis
- Understand and completeRBS posting on a daily basis and reconcile at month end
- Support the integration of ConnectWise platform into Sage
- Provide cover for other members of the department during periods of leave/sickness
Key Performance Indicators
- Well maintained purchase ledger (credit balances have valid explanation, all payments matched to invoices etc, old balances have valid reason)
- Zero duplicate/erroneous payments to suppliers
- Bank reconciliations completed on first working day of the month
- Staff expenses processed and paid in accordance with expenses policy
Hybrid working expectations
The expectation for this role is to be present in the office for 3 days per week and 2 days working from home. The days are subject to agreement.
Knowledge, skills and qualifications:
Essential:
· Attention to detail
· Good communication skills
· Ability to work to tight deadlines.
· Ability to work independently or as part of a team
· Conscientious work ethic
· Able to manage multiple tasks and work-streams
· Strong time management, prioritisation and organisational skills
· Have excellent communication skills and professional telephone manner
· Ability to manage suppliers demanding immediate/early payment
· Work well under pressure
· Experience using Sage software
Desirable
· Previous experience in a similar finance role
Pay: £24,500.00-£32,205.00 per year
Benefits:
- Casual dress
- Company events
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- On-site parking
Work Location: In person
