Team: Finance
Location: London (Chancery Lane)
Working Pattern: Full time, hybrid working (3 days in, 2 days flexible)
About Grayling UK
Corporate affairs, consumer brand communications and excellence in channel strategy, be it TikTok or The Times, are the cornerstones of our business. Earned, owned or paid: we're media obsessed. We create advantage for brands, businesses or organisations by combining our sector-leading insights with 'creativity that connects'.
Our people are in equal parts exceptional professionals and wonderful human beings. We've been recognised as one of The Times and Sunday Times Best Places to Work 2026 and this recognition reflects the culture our people have helped build together across Grayling. A culture grounded in trust, transparency, ambition and care, where talented people are empowered to do exceptional, award-winning work for clients while building meaningful careers.
Your growth is our priority because when you thrive, so do we. So if you're looking to start your finance career or looking for your next move, you've come to the right place!
The day to day
We're looking for a proactive and detail orientated Accounts Payable (AP) Automation Assistant to join our Finance team on a 12-month fixed-term contract. This is an exciting opportunity to support the transformation of our accounts payable function as we implement AI powered automation tools to improve efficiency, accuracy and visibility across our finance processes.
Working closely with the Accounts Payable Manager, you'll support the end-to-end invoice to payment cycle with a focus on shifting manual data entry to automated workflows, ensuring high accuracy, transparency, and efficiency in financial operations.
You will:
- Manage accounts payable queries from employees, suppliers and stakeholders, providing timely and professional support
- Support the processing, reconciliation and maintenance of vendor accounts within Maconomy
- Assist with weekly payment runs, expense approvals, credit card reconciliations and vendor onboarding
- Support bank reconciliations and month-end activities, ensuring deadlines are met
- Monitor invoice workflows within Rossum, ensuring invoices are processed accurately and efficiently
- Review Rossum queues, resolve routine queries and escalate more complex issues where required
- Monitor AI reporting and confidence scores, helping to improve automation accuracy and efficiency
- Support fraud prevention activities by identifying anomalies, duplicate payments and unusual vendor activity
What will give you the edge
- Previous experience in a finance, accounts payable or administrative role would be beneficial
- A degree in Accounting, Finance or a related subject, or an AAT qualification (or studying towards one), would be advantageous
- Strong attention to detail and excellent organisational skills
- Confident communication skills and the ability to build positive relationships with colleagues and suppliers
- An interest in finance systems, automation and emerging technologies, including AI
- A good understanding of basic accounting principles, including VAT coding and the accounts payable cycle
- A willingness to learn, adapt and contribute to a fast-changing environment
Our promises to you
- Flexible working arrangements, including hybrid working, a work from anywhere policy, flexi time and 4pm Friday finishes
- 25 days' holiday, increasing by one day every year up to 30 days
- Additional day of leave on your birthday & gifted time off over Christmas
- A monthly cash allowance to use on the benefits most important to you - you'll have the freedom to choose how you enjoy it!
- Enhanced family-friendly policies
- Free subscription to Calm app
- Office perks, including free breakfasts & fruit
- An abundance of personal development opportunities, through our internal training programmes
- New business and employee referral bonuses
- Interest-free season ticket loan & Railcard reimbursement
- Cycle to work scheme
- Employee Assistance Programme offering a 24/7 confidential advice line
- Life assurance
Grayling is one of the UK's most connected communications agencies, working across Public Affairs, Planning & Infrastructure, Consumer and Corporate. With nine UK offices and more than 20 worldwide, we help organisations navigate complexity, shape conversations and make a meaningful impact through smart thinking, cultural insight and creative ideas.
We're excited to keep raising the bar for impactful communications around the world and are proud to share that we have been named in PRovoke Media's 100 Best Public Relations Agencies in the World and that Grayling UK has been recognised as one of The Times and Sunday Times Best Places to Work 2026!
Our commitment at Grayling is to combine our employees' unique backgrounds, perspectives and experiences to build a more diverse and inclusive organisation that represents all of us and the businesses we work with. We encourage applications from people of all backgrounds and will consider all applicants regardless of age, gender identity, ethnicity, religion or belief, sexual orientation, family or parental status, neurodiversity and disability status. If you need any adjustments during the application process, we're here to help - just let us know.
