Job Overview
The Clerk to the Council/Parish Clerk will be the Proper Officer of the Council working alongside the Responsible Finance Officer and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority's Proper Officer. The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its functions as a Local Authority are carried out. The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority's activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions. The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required.
Specific Responsibilities
- To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
- To prepare, in consultation with appropriate members, agendas for meetings of the Council and its committees and sub-committees.
- To attend all meetings of the Council and its committees and sub-committees and prepare minutes for approval.
- To implement the decisions made by the Council.
- To issue notices and prepare agendas and minutes for the Annual Parish Meeting: to attend the assemblies of the Parish Meetings and to implement the decisions made at the assemblies that are agreed by the Council.
- To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of, the Council.
- To act as the representative of the Council as required, including attendance at conferences/seminars.
- To prepare, in consultation with the Council, the Council’s newsletter and arrange for its distribution.
- To prepare, in consultation with the Council, press releases about the activities of, and/or decisions of, the Council.
- To attend training courses or seminars on the work and role of the Clerk as required by the Council.
- To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.
- To maintain and update the Parish Council website with the up to date and necessary documentation.
- Experience in a clerk role is highly desirable and experience in the Responsible Finance Officer role would be advantageous but not essential.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Previous administrative experience in a clerk position is highly desirable.
- Excellent communication skills, both written and verbal.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Good IT literacy with the ability to adapt to new software systems quickly.
- Exceptional time management skills to handle multiple responsibilities efficiently.
Pay: £13.91-£14.36 per year
Benefits:
- Casual dress
- Company pension
- Free parking
- On-site parking
- Sick pay
Work Location: In person
