We are seeking to appoint a Finance Administrator to join our team.
The Finance Administrator’s principal responsibilities include:
· The operation of the Purchase Ledger of the School and Day Nursery
· Maintaining the bank records for School and Day Nursery
· The operation of the Holiday/Wrap-around Club Fees Ledger and additional income
· Administrative support to the Bursary Team
RESPONSIBILITIES AND DUTIES:
Purchase Ledger - School and Nursery:
· Processing incoming invoices
· Checking for authorisation and chasing this as required
· Dealing with all supplier and staff queries
· Preparation of payment runs including staff expense claims
· Processing staff credit card payments
· Maintaining and updating supplier data
Maintaining the bank records for School and Day Nursery
· Allocation and posting of cash receipts and other adjustments
· Management of the School and Day Nursery credit card statements, including payment of creditor card balances
· Processing interest charges correctly from bank statements
· Processing inter-group charges such as insurance, rent and management charges
Holiday/Wraparound clubs fees booking system and additional income:
· Allocation and posting of cash receipts and other adjustments to Holiday/Wraparound club income on the finance system
· Ensuring weekly cash reconciliations are performed between the bank and booking system
· Assist year end entries in the accounts for accruals (booking system)
· Entry of receipts from childcare voucher providers onto the booking system
· Ensuring regular reconciliation of childcare vouchers between the bank and the booking system
· Processing of refunds and liaison with customers over invoice and payment queries
· Liaison with staff over late bookings, late collections or any additional charges arising
· Raise invoices to external organisations
· Operation of credit control procedures including statements, chasers and communication with parents/external organisations (childcare vouchers/late bookings).
Administrative support to the Bursary Team
· Providing support to the Bursary team with administrative duties including filing, post and any other such work that is required
· Supporting the Finance Manager with tasks required as part of the financial audit
· Assisting the Finance Manager in preparing the management accounts and budgets where required
· Other ad hoc tasks as required
This is not an exhaustive list of tasks. This job description is subject to regular discussion and review. The post holder will be expected to adopt a flexible attitude towards these duties, which may have to be varied subject to the needs of the school.
Person Specification:
Essential:
· Highly proficient user of Word and Excel
· Ability to work on own initiative and as part of a team
· Attention to detail, accuracy and confidentiality
· Ability to work under pressure and meet deadlines
· Flexibility and adaptability
· Consistent and reliable
· Ability to form and maintain appropriate relationships and personal boundaries with children and young people
· Good sense of humour
Desirable:
· Financial/bookkeeping qualification
· A minimum of 2 years practical accounting/bookkeeping experience
· Experience of working in a prep school or independent school
· Experience of working in a busy, demanding environment
- Hours: Between 24 hours and 32 hours per week, (depending on the successful candidate’s
- wants), Permanent, 52 weeks, Flexible working pattern between 8:00am and 5:30pm.
- £30,000 to £33,000 FTE
Job Type: Part-time
Pay: £30,000.00-£33,000.00 per year
Benefits:
Work Location: In person
