ID 3917
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The Welsh Government operates name-free recruitment. The recruiting panel will not see personal information such as a candidate’s name and address during the sifting process. This policy is in line with our commitment to end bias and promote equality and diversity.
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Vacancy details
Vacancy title
Payroll and Pensions Administrator x 3
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Closing date
03/07/2026, 16:00
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Advertising basis
Permanent
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Actual starting salary
A starting salary between £27,302 and £29,291 will be offered to the successful candidate based on their skills, knowledge, experience and performance at interview. This range is not negotiable.
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Salary range or pay band
Team Support £27,302 to £29,291
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Allowances
No
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Work pattern
Full time (applications are welcome from people who work part time, as part of a job share or who work full time)
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Group
Operational Effectiveness Group
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Directorate
HR
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Branch
Payroll & Pensions
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Location (s)
Pan Wales
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‘Pan Wales’ means the post holder can be based in any Welsh Government office, subject to business needs. Roles based outside Wales, including London, are not available unless explicitly stated in the advert.
A list of the Welsh Government’s offices can be found on www.gov.wales/welsh-government-offices. Please note it may not always be possible to accommodate a preference for a specific office location.
The post holder’s travel from their home to their assigned Welsh Government office is considered their ‘ordinary commute’ and must be done in their own time and at their own cost.
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Purpose of post
The purpose of this role is to support all processes within the Pay and Pensions Branch. Ensuring that payment of salaries are processed accurately and on time. A key role within the Pay and Pensions team is to ensure accurate, prompt, and efficient payment of remuneration to all staff attached to its five payrolls. Provide excellent customer service to internal and external customers concerning processes, which are part of the Corporate Shared Service Centre's responsibilities following current Policies and Procedures.
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Key tasks
Conduct data entry for payroll-specific transactions, such as overtime claims, allowances, advance payments, one-off temporary payments, etc., within expected timeframes.
Process manual requests for general payroll enquiries.
Accurately and timely process all elements related to the monthly payroll, ensuring correct and timely calculation and payment of wages.
Analyse and check various payroll reports.
Process deductions for employee benefits, pensions and salary sacrifice schemes.
Provide advice on HR-related policies to customers as and when required.
Monitor sickness absence details, including calculating reduced pay rates for staff on long-term sickness absence and issuing letters to staff concerned.
Complete all actions relating to staff, ensuring all systems are updated accurately, completely, and within agreed timescales.
Demonstrate a flexible attitude.
Delivery of a high-quality service and prompt responses to all customers (internal and external).
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Development opportunities
We will support the successful applicant in their onward career development within the profession through gaining valuable experience in a large organisation and through obtaining professional payroll qualifications e.g., Chartered Institute of Payroll Professional (CIPP).
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Other vacancy related information
In the event of a large number of applications, an initial sift will be conducted against the lead assessment criteria: Experience 1. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
A reserve list may be held for this opportunity. Any candidate who is successful in being offered a reserve status, will remain on the reserve list for 12 months.
A test on Technical 1: payroll and pension related numeracy assessment will be required at stage 2. More information will be provided in the invitations to that stage.
Eligibility - Candidates must hold a GCSE in Mathematics at Grade C/Grade 4 or above. Evidence of this must be provided before during the recruitment process.
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Vetting level
Basic
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Number of posts
3
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Contact point for further information regarding the post
[email protected]
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