Key Responsibilities
Production
Administrative support to Area Managers / Hatchery Manager as required to include:
- Point of contact for regional Farm Managers.
- Assist in the production of reports for suppliers, growers etc.
- Provide farms with ongoing lab testing kits for beginning and end of crops.
- Collate and provide information.
- Collate farm weekly returns and send to accounts.
HR
- Collate weekly timesheets to record rest days, sickness and holidays
- Record sickness absence, collate sick notes and return to work interviews
- Completion of Company forms i.e. new starters, transfers, salary changes, personal changes.
- Collate, check and file employee working time forms highlighting any anomalies to the Manager.
- Organise training courses in line with the Poultry Meat Training Initiative requirements and update Poultec Database.
- Responsible for employees Induction and End of Probation process.
H&S
- Collate H&S Audits and record information on H&S Database. Ensure outstanding faults are highlighted to relevant Area Manager.
- Report and record accidents in line with Company procedure.
- Distribute Health & Safety updates to relevant people.
- Take minutes of H&S meetings.
Payroll / Accounts
- Collate month end stock sheets to obtain gas and electric readings to transmit to accounts.
- Record gas, oil or electric readings and send recharge bill to relevant farm.
- Responsible for regional payroll input
- Complete and process expenses for area.
Purchasing
- Order required production supplies via internet and telephone.
- Input and collate purchase orders for all required suppliers to the concerned area.
General
- Maintain filing and record keeping systems using spreadsheets and databases as appropriate.
- Book venues and arrange refreshments for meetings and training courses.
- Answer telephone and deal with queries.
- Sort and distribute post.
- Deal with daily deliveries.
- Other duties commensurate with the post as required.
- Occupy reception desk and take incoming phone calls and transfer if required.
Skills & Competencies
- Ability to communicate effectively with a wide range of people in writing, by telephone and via electronic communication services (email, internet etc).
- Must have the ability to work on own initiative, establish priorities, plan own work and meet deadlines.
- Diligently pays attention to detail and checks own work to ensure quality and accuracy.
- Commitment to confidentiality.
- Flexible approach to duties.
- Can work both on own and as part of a team.
- Ability to work under pressure in a calm and efficient manner.
- Strong IT skills, including Word, Excel, use of databases etc.
- Ability to anticipate and recognise problems, gathering information and notifying the appropriate people to ensure satisfactory resolution.
Requirements
- Experience in using Microsoft Excel.
- Strong interpersonal skills, with the ability to manage multiple priorities effectively.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Employee discount
- Life insurance
- On-site parking
- Referral programme
Experience:
- Administrative: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
