Job Title: Finance Assistant
Salary: £26,402 per annum pro rata
Hours of work: Permanent – 15hours per week, term time plus 1 week
Department: Finance
Responsible to: Mrs Nikki Hipwell, Finance Manager
*Further details and a recruitment information pack can be downloaded from the school’s website. Informal discussions with the Headteacher about this post are welcome.*
- Application is by completed application form including a statement, outlining the reasons for your application and why you consider yourself a suitable candidate for the role.
- The closing date for receipt of completed applications is 4.00pm on Monday, 22 June 2026.
- Interviews to be held Thursday, 25th June 2026.
Main Duties and Responsibilities:
To support the Finance Manager in the provision of a high quality, efficient finance service for the school
- Supporting the day to day accounting procedures and recording of all financial transactions accurately on the financial software package
- Completing administrative routines relating to orders, invoices, cheques, income, payroll and the receipt and distribution of goods and services
- Undertake routine processing of sales invoices, credit notes and remittances, ensuring appropriate approval and paperwork is obtained
- Support colleagues with all procurement activities, ensuring value for money and creating savings for the school wherever possible
- Receive purchase order request forms from budget holders and generate purchase orders, ensuring correct approvals are obtained
- Order goods and services from suppliers
- Provide administrative support to the Finance Manager
- Match supplier invoices to purchase orders and enter supplier invoices onto the ledger
- Assist with the collection of meter readings from site operatives and forward to utility providers
- Forward meter reads to utilities suppliers, checking accuracy of subsequent invoices and unit costs.
- Ensure prompt payment to suppliers
- Maintain the filing of financial records
- Make journal entries and other accounting adjustments as necessary, including minibus logs, photocopying and account transfers
- Provide timely budgetary information to faculty heads and other budget holders
- Complete monthly end routines and monitor cost centre spend
- Maintain an accurate and up to date approved supplier list
- Ensure all financial transactions are correctly coded to our chart of accounts to allow accurate monitoring of income and expenditure
- Process and account for monthly credit card payments and direct debits
- Respond to all finance queries relating to supplier & procurement purchases
- Lead initiatives for grant applications
- Maintain accurate records of vat returns, bursary applications and trip income & expenditure
- Assist other departments, contractors, pupils & and parents with queries
- Ensure all financial processes are carried out and reconciled in an effective and timely manner
This job description is not designed to be an exhaustive list of duties and responsibilities. It represents the current key areas of work. There may be additional duties and responsibilities explicit in the role. Further details can be discussed on interview.
Pay: £26,402.00 per year
Benefits:
- Canteen
- Company pension
- Free flu jabs
- Free parking
- On-site parking
Work Location: In person
