We are looking for an Administrator to join our Head office!
The Person and the Role
The Administrator's primary role is to provide comprehensive administrative support for the organisation.
Accountabilities and Main Responsibilities of the Role
The Administrator will be responsible for:
Attendance & Pupil Monitoring
- Monitor daily student attendance, ensuring accurate recording on MIS/HRIS systems.
- Follow up on absences and lateness through phone calls and communication with parents, carers, schools, and local authorities.
- Respond to attendance queries from external stakeholders.
- Identify attendance concerns and liaise with safeguarding and pastoral teams where appropriate.
- Staff absence line initial point of contact
- Main responsibility for data input of Pupil MIS system including pupil profiles, key information and inputting timetable data
Data Collation, Compliance & Reporting
- Maintain accurate and up-to-date pupil records, ensuring compliance with data protection (GDPR) standards.
- Conduct system audits to ensure data accuracy across pupil asset systems.
- Collate and prepare data for reports, tenders, and senior leadership requirements.
- Ensure all administrative systems are compliant and effectively maintained.
Safeguarding & Leavers Administration
- Support safeguarding processes by maintaining accurate, confidential records.
- Assist the Safeguarding Lead in preparing safeguarding and pupil files for leavers.
- Ensure timely, secure transfer of safeguarding and educational records to receiving schools or provisions.
- Maintain a clear audit trail of information sharing in line with safeguarding policies.
- Handle all sensitive information with discretion and confidentiality.
Organisational Administration
- Provide administrative support to Leadership Teams, including logging staff absences and liaising with stakeholders.
- Coordinate IT setup for new starters (phones, laptops) and replacements in collaboration with IT teams.
- Provide general administrative and clerical support to the Senior Management Team.
- Take a proactive role in reviewing and updating policies and processes.
Operational & General Duties
- Support health and safety compliance (e.g., first aid kits, risk assessments).
- Provide ad-hoc administrative support across the organisation.
- Ensure effective communication with internal and external stakeholders.
Experience
- Administration: 2 year (preferred)
Job-Related Experience, Qualifications, and Skills
The Administrator will have:
- Strong administrative and organisational skills
- Experience in an educational or safeguarding environment (desirable)
- Experience with Microsoft 365 (Word, Excel, Outlook)
- High attention to detail and data accuracy
- Ability to manage sensitive and confidential information
- Excellent verbal and written communication skills
- Ability to work independently and proactively
Additional Information
- Full-time, permanent
- 37.5 hour working week – Monday to Friday (8am - 4pm)
- 26 days’ holiday plus bank holidays
- Extra 2 days holiday after 2 years’ service
- Free Specsavers eye-care vouchers
- Over 9,000 offers and discounts with Perkbox (including freebies!)
- Stakeholder pension scheme
- Thorough induction and ongoing training, committing to continued professional development
- Friendly and supportive organisation
Work Location
Onsite - office based.
Salary
£25,089.00 – £26,598.00 per year FTE.
Direct Reports
Reporting to the Senior Safeguarding Manager
For more information, please see www.thedare2dreamfoundation.org.uk/careers
Pay: £25,089.00-£26,598.00 per year
Benefits:
- Bereavement leave
- Company pension
Application question(s):
- Do you have experience using Microsoft 365 Office applications such as Word, Excel, Outlook, and others?
Experience:
- Administrative: 1 year (required)
Language:
Work Location: In person
