As Staff Administrator you will work as part of a busy, friendly, team which supports all staff within two University departments. Working in our modern Campus East offices, you will be expected to operate independently but collaboratively as part of a wider team. You would be required to work on-campus for the majority of the working week in order to liaise with staff and visitors and to provide effective in-person support on a variety of administrative tasks. The Department offers some flexibility around working hours and operates on a flexi time basis; some hybrid working can be accommodated following a successful probation period.
Working to the Staff Administration Manager, within our shared services team, you will be responsible for a wide range of duties. These will include but are not limited to: supporting recruitment, on-boarding and off-boarding members of staff, answering queries relating to HR, finance, Health and Safety, basic IT and building management issues. You will support meetings and committees and will also be required to support the preparation and delivery of events.
The ability to communicate to a high standard both verbally and in writing with a variety of audiences including academic staff and visitors to the Department is essential. A further requirement will be for you to be welcoming and approachable, whilst able to maintain a professional and informed stance relating to policies and processes applied in the workplace. As this role includes a required on site presence and contributes to building management and mail room tasks, the willingness and ability to to undertake light physical tasks is also a requirement.
This opportunity is being offered as part-time at 29.6 hours per week and is expected to be worked over four full days, one of which must be Wednesday. Requests for other working patterns will be considered and discussed with the successful candidate. The post is available with an immediate start and is fixed term until 31st December 2027.
Experience in busy, time-critical administrative roles
Excellent multi tasking-skills
Ability to take initiative and work independently whilst retaining team collaboration
Excellent team worker with flexible approach
Personable approach with good stakeholder service skills
Ability to cope with change and to re-prioritise tasks at short notice
Proven IT skills with experience of Google Suite or similar office software
High standard of written and verbal communication
Willingness and ability to carry out light physical tasks
For informal enquiries please contact our Staff Administration Manager [email protected]
The University strives to be diverse and inclusive – a place where we can ALL be ourselves.
We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.
We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork
As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum (essential) criteria for each position will be offered an interview. Read more about the University of York’s commitments under the Disability Confident scheme.
