The Barcode Warehouse (TBW) is amid the company’s biggest and most significant transformation. Already an incredibly successful company as the leading mobility tech supplier in the UK (and abroad!), TBW is now raising the bar and firmly establishing itself as the leading technology and software solutions provider across many sectors. With a clear vison, significant investment, including a brand new purpose built Innovation and Customer Experience Centre and plans to grow product categories, services, solutions and expand firmly into new markets – there has never been a better time to join the business.
Role Overview
We are looking for an experienced and motivated Purchase Ledger & Accounts Assistant
to join our Finance team on a permanent basis.
Reporting to the Management Accountant, you will play a key role in the day‑to‑day operation of the finance function, supporting purchase ledger, sales ledger, credit control and expense processing activities. You will work closely with internal departments as well as customers and suppliers to ensure queries are resolved promptly and that financial processes run efficiently.
This is a varied role ideal for someone who enjoys working across multiple areas of finance, has strong attention to detail, and is confident identifying and suggesting process improvements.
Purpose of the Role
- To support the processing and administration of Accounts Payable and Accounts Receivable transactions.
- To manage customer and supplier queries efficiently and professionally.
- To work closely with the wider Finance team and internal stakeholders to drive accuracy, efficiency and continuous improvement.
- To contribute to month‑end processes and financial reporting.
Key Responsibilities
Accounts Payable / Purchase Ledger
- Maintaining the AP Automation system for processing invoices, resolving any issues that may arise.
- Managing and resolving supplier invoice queries and disputed invoices.
- Preparing and compiling weekly supplier payment runs and remittance advice.
- Performing monthly supplier statement reconciliations.
- Setting up new supplier accounts and maintaining accurate records.
- Checking and processing employee expenses.
- Supporting improvements to purchase ledger processes and controls.
- Maintaining healthy supplier relationships.
- Liaise with Procurement team and assist with daily query resolution.
Accounts Receivable / Sales Ledger & Credit Control
- Supporting the sales ledger and credit control function.
- Processing and allocating customer payments (BACS, cheques, journals).
- General AR Administration and query resolution.
Reporting, Controls & Process Improvement
- Assisting with aged creditor and aged debtor reporting.
- Logging, tracking and escalating queries to ensure timely resolution.
- Supporting month‑end reporting activities where required.
- Documenting and maintaining standard operating procedures.
- Identifying and contributing ideas for continuous process improvements.
- Assisting with audit preparation and providing evidence during audit fieldwork.
- Supporting the wider finance function with ad‑hoc tasks as required.
Essential Experience
- Minimum 1 year’s experience in both Accounts Payable and Accounts Receivable roles.
- Ability to work effectively in a fast‑paced, deadline‑driven environment.
Skills & Attributes
- Strong attention to detail with excellent time management skills.
- Confident dealing with customers, suppliers and stakeholders at different levels.
- Strong Microsoft Excel skills.
- Proactive, hands‑on and solution‑focused approach.
- Process driven mindset with the confidence to suggest improvements.
- Team player with excellent communication and interpersonal skills.
- Basic accounting or bookkeeping knowledge is advantageous.
- Credit control experience will be beneficial.
- Relevant Financial qualifications ( AAT Level 2 would be advantageous)
Employee Benefits
Company Benefits
- Paid day off for your birthday
- Buy additional holidays scheme
- Additional holidays for length of service
- Employee Assistance Programme
- Company Sick Pay
- 2 x Paid days off to Volunteer
- Employee Events
- Employee Wellbeing Budget
- Onsite subsidised Coffee Shop
- On SIte Gym
We are an equal opportunities employer and disability confident committed
We are proud supporters of the Armed Forces Community
Pay: £29,000.00 per year
Ability to commute/relocate:
- Newark-on-Trent NG24 2EG: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts payable: 1 year (required)
- Accounts receivable: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
