Job Summary (12 Month Fixed Term Contract)
At Cash Processing Solutions (CPS), we deliver innovative technology solutions that support customers across the globe. We are looking for an organised, proactive, and people-focused HR & Facilities Coordinator to join our team and play a key role in supporting both our employees and workplace operations.
This is an excellent opportunity for someone looking to build a career in Human Resources while gaining exposure to facilities and office management. You’ll work closely with the HR Advisor and become an integral part of creating a positive employee experience and an efficient working environment.
As our HR & Facilities Coordinator, you’ll be the central point of contact for office operations while supporting a broad range of HR activities across the employee lifecycle.
You’ll help ensure the office runs smoothly, support employees and managers with day-to-day HR administration, coordinate facilities services, and contribute to projects that improve the employee experience.
Key Responsibilities:
HR Administration & Employee Support
- Support onboarding and offboarding activities, including contracts, right-to-work checks, pre-employment screening, inductions, and system setup.
- Maintain accurate employee records within the HR system.
- Support absence management, probation tracking, and employee lifecycle administration.
- Prepare HR documentation and correspondence.
- Assist with monthly payroll administration, including starters, leavers, and employee changes.
- Support employee benefits administration and pension processes.
- Respond to first-line HR queries from employees and managers.
- Produce HR reports and maintain organisational charts.
- Attend HR meetings and accurately document discussions and outcomes.
- Support HR projects, policy rollouts, employee engagement initiatives, and compliance activities.
Facilities & Office Management
- Act as the first point of contact for visitors and callers.
- Manage the shared company inbox and coordinate incoming enquiries.
- Arrange courier collections and deliveries.
- Coordinate office supplies, stationery, kitchen stock, and workplace consumables.
- Liaise with suppliers, contractors, and service providers.
- Oversee our fleet of company cars
- Coordinate office maintenance and workplace improvements.
- Maintain facilities records and compliance documentation.
- Support Health & Safety administration, including records relating to first aid, fire safety, and workplace inspections.
- Assist with the organisation of company events, employee activities, and Social Club initiatives.
Compliance & Governance
- Support data protection, information security, and ISO-related administrative activities.
- Maintain accurate records and documentation in line with company policies and legal requirements.
- Ensure confidentiality is maintained at all times when handling employee information.
About you
Essential
- Previous experience in an HR Administration, HR Coordinator, Office Coordinator, Office Administrator, People Administrator, or similar role.
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Confident using Microsoft Office, including Outlook, Word, Excel, and Teams.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- Professional, approachable, and customer-focused.
- Comfortable handling confidential and sensitive information.
- GCSE (or equivalent) English and Maths.
Desirable
- Experience using an HR Information System (HRIS).
- Experience supporting payroll administration.
- Experience coordinating facilities, suppliers, or office operations.
- Knowledge of UK employment practices and HR processes.
- CIPD Level 3 (or currently studying towards it).
- Experience supporting employee relations administration and note-taking.
Pay: £28,000.00-£32,000.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Casual dress
- Company pension
- Flexitime
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay
Ability to commute/relocate:
- Basingstoke RG21 4HG: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Part of this role involves handling sensitive HR information. How have you ensured confidentiality and data protection when working with employee records?
- This role involves acting as a first point of contact for facilities issues (e.g. reporting faults, arranging site visits, and maintenance of the office) Can you give an example of a time you managed a facilities problem from identification through to resolution?
- How many years HR/ Facilities/ Office Management experience do you have?
- Please tell us about your current role and what you're responsible for?
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Basingstoke RG21 4HG
