Part-Time Office Administrator
About GPR Ltd
GPR Ltd is a small, enthusiastic company specialising in the manufacture of prototype, small-batch and production-quantity precision-engineered components. Holding ISO 9001:2015 accreditation, we utilise state-of-the-art CNC machinery operated by a highly skilled workforce to deliver high-quality engineering solutions to our customers.
Position Details
Job Title: Part-Time Office Administrator (Office based)
Hours: 23 hours per week
Holidays: 12 days
Lunch Break: 30 minutes per day
Rate of Pay: £12.50 - £14.00 per hour, dependent upon skills, experience and suitability for the role.
Purpose of the Role
To provide efficient administrative support across the business, ensuring the smooth running of office operations, customer and supplier communications, order processing and administration through the company's ERP system.
Key Responsibilities
General Administration
- Answer and direct incoming telephone calls.
- Welcome visitors and provide a professional first point of contact.
- Manage general filing and document control.
- Maintain accurate office records and company documentation.
- Carry out a variety of office administration and organisational tasks.
- Support the team with day-to-day administrative requirements.
Customer and Supplier Support
- Progress customer orders and provide updates where required.
- Progress supplier purchase orders and liaise with suppliers regarding delivery schedules.
- Maintain accurate records of customer and supplier communications.
- Assist with customer enquiries and ensure a high level of customer service is maintained.
Tricorn ERP System
- Book out completed jobs.
- Raise delivery notes and Certificates of Conformity (CofCs).
- Create and issue purchase orders.
- Book in purchased goods and materials.
- Process customer invoices.
- Ensure system records are accurate and up to date.
- Scanning of documents on to Tricorn.
Skills and Experience
Essential
- Previous experience in an administrative or office support role.
- Good IT skills, including proficiency in Microsoft Word, Excel and Outlook.
- Excellent written and verbal communication skills.
- Strong organisational skills with excellent attention to detail.
- Ability to prioritise workload and work independently.
- Professional and confident telephone manner.
Desirable
- Experience using an ERP system, preferably Tricorn.
- Experience within a manufacturing, engineering or production environment.
- Knowledge of ISO quality systems and documentation.
Candidate Profile
The successful candidate will demonstrate:
- Excellent attention to detail and accuracy.
- A professional, friendly and positive approach.
- Maintains a smart and professional appearance.
- Reliability, punctuality and a strong work ethic.
- Integrity, professionalism and a conscientious approach to work.
- The ability to work effectively both independently and as part of a team.
- A willingness to support colleagues and complete tasks when required.
- A mature and positive attitude.
- Respect for colleagues and the wider team.
- Flexibility to provide holiday cover when required, which may involve working additional hours.
- A commitment to maintaining high standards of professionalism at all times.
Additional Information
- Training will be provided on company systems and procedures where required.
- Holiday cover may occasionally require additional working hours.
- This role offers the opportunity to become an important part of a small, friendly and supportive team within a well-established precision engineering company.
- Non smoker preferred.
Pay: £12.50-£14.00 per hour
Benefits:
- Company pension
- On-site parking
Application question(s):
- Have you previously worked within a manufacturing or engineering environment?
- Do you have experience using an ERP System?
- What days and hours can you work?
- Can you travel to Camberley?
Location:
- Camberley, Surrey (preferred)
Work Location: In person
