Job Summary
Privately run Residential care home located in Bestwood Village Nottinghamshire require an administrator. (Part time hours)
Are you an experienced administrator with a passion for supporting high‑quality care services? Our warm and welcoming residential care home is looking for a dedicated Administrator to join our team and help keep our home running smoothly.
About the role
We’re seeking someone who can bring strong organisational skills, a proactive attitude, and a genuine commitment to supporting residents and staff. You’ll be the backbone of our administrative operations, ensuring everything from documentation to communication flows effortlessly.
What we are looking for
- Previous administrative experience — ideally within a care home or similar setting
- Excellent communication skills — confident, clear, and professional
- Strong computer proficiency — comfortable using email, databases, Microsoft Office, and digital record‑keeping
- A friendly, approachable manner and the ability to work well as part of a team
- Strong attention to detail and the ability to manage multiple tasks efficiently
Key responsibilities
- Managing resident records and care documentation
- Handling enquiries from families, professionals, and visitors
- Supporting the management team with day‑to‑day administrative tasks
- Maintaining accurate digital and paper‑based systems
- Coordinating staff rotas, training records, and compliance paperwork
- Onboarding of payroll
- HR duties
What we offer
- A supportive and caring working environment
- Opportunities for professional development
- The chance to make a meaningful difference every day
If you’re organised, confident, and ready to bring your experience to a role that truly matters, we’d love to hear from you.
Apply today and help us continue providing exceptional care.
Responsibilities
- Manage incoming and outgoing correspondence, including emails, phone calls, and postal mail, demonstrating excellent phone etiquette.
- Maintain and update office records through accurate data entry and filing systems.
- Assist with scheduling appointments, meetings, and maintaining calendars for staff members.
- Prepare reports, presentations, and other documents using Microsoft Office and Google Workspace applications.
- Handle invoicing, bookkeeping, and financial record keeping using QuickBooks or similar accounting software.
- Support administrative tasks such as ordering supplies, managing office inventory, and coordinating maintenance requests.
- Provide general clerical support to team members, including photocopying, scanning, and organising documents.
- Ensure the office environment remains tidy and organised to promote efficiency.
Skills
- Proven office experience with strong organisational skills.
- Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).
- Experience with data entry and clerical tasks in a fast-paced environment.
- Familiarity with QuickBooks or similar accounting software is desirable.
- Excellent typing speed with accuracy.
- Strong communication skills with professional phone etiquette.
- Ability to prioritise tasks effectively whilst managing multiple responsibilities simultaneously.
- Demonstrated attention to detail and organisational abilities to ensure accuracy in all work undertaken. This role is ideal for a motivated individual seeking a challenging yet rewarding position within a supportive team environment.
Job Type: Part-time
Pay: £21,060.00 per year
Benefits:
- Company pension
- On-site parking
Work Location: In person
