Job Introduction
Executive Assistant to the CEO (Part Time)
About us
At Get Set UK, we help people overcome barriers, build skills and create brighter futures through employment, skills, health and justice programmes that change lives every day.
We're now part of a global group with more than 16,000 colleagues working across more than 90 countries. It's an exciting new chapter for Get Set UK, combining the values and culture that have made us successful with the opportunities, investment and international reach of a global organisation.
We're also proud to be an employee-owned organisation. Our value of Own It isn't just something we say, it's how we work. We believe in giving our people the opportunity to take ownership, make a genuine difference and play their part in our future success.
If you're ambitious, resilient, professional and motivated by changing lives, there's never been a better time to join Get Set UK.
About the role
As Executive Assistant to the CEO, you'll be the trusted partner who keeps our Chief Executive organised, prepared and focused on what matters most.
Working closely with the CEO, you'll coordinate priorities, manage competing demands and ensure meetings, projects and strategic activity run smoothly. You'll often be one step ahead, anticipating what's needed, following up on actions and creating the structure that enables great decision-making.
This is far more than diary management. It's a varied and rewarding role for someone who enjoys bringing order to complexity, takes pride in exceptional organisation and thrives on being the person who quietly keeps everything moving.
This is a part-time, home-based position, working Monday to Friday, 10.00am to 2.00pm (20 hours per week). The role is primarily home based, with requirement for occasional travel across our UK locations to support the CEO, attend meetings and contribute to key business activities.
What you will do
-
Manage the CEO's diary, appointments, meetings and travel arrangements, ensuring priorities are planned effectively.
-
Coordinate internal and external meetings, preparing agendas, papers, presentations and briefing materials.
-
Monitor emails, correspondence and actions, ensuring requests are prioritised and followed through.
-
Coordinate Board and governance meetings, preparing papers, recording minutes and tracking actions.
-
Support strategic projects by coordinating activity, monitoring progress and following up on agreed actions.
-
Act as a key point of contact for senior leaders, Board members, external partners and consultants.
-
Draft, proofread and quality assure reports, presentations, correspondence and organisational updates.
-
Coordinate the CEO's actions and deadlines, ensuring commitments are delivered on time.
-
Handle confidential and commercially sensitive information with the highest level of professionalism and discretion.
-
Keep accurate records and follow required processes
-
Communicate clearly with participants, colleagues and external partners
-
Role model Get Set UK’s values and demonstrate the employability standards we support in others, including good attendance, punctuality, professionalism, communication and follow-through.
Our values and standards
At Get Set UK, we are Ambitious, we take Pride in what we do, we are Considerate, we Own It and we Inspire.
We are looking for people who bring these values to life through their behaviour every day, whether they are working with participants, employers, colleagues or partners.
Because we work in employability and skills, we also look for colleagues who can role model positive employability behaviours, including good attendance, punctuality, professionalism, communication, reliability and follow-through.
Minimum essential criteria
To be considered for this role, you will need to evidence in your CV that you meet the minimum essential criteria below:
-
Previous experience supporting a Chief Executive, Director, senior executive or leadership team in an Executive Assistant or similar role.
-
Excellent organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
-
Experience coordinating complex diaries, meetings and senior stakeholder engagement.
-
Strong written communication skills, with experience preparing professional correspondence, reports, presentations or Board papers.
-
Excellent attention to detail and the ability to produce high-quality work with minimal supervision.
-
Experience coordinating actions, projects or business priorities across multiple teams.
-
High levels of discretion, integrity and professionalism when handling confidential information.
-
Confidence using Microsoft Office, including Excel, Microsoft Teams, Outlook and digital collaboration tools.
-
Ability to work independently, manage your own workload and use initiative to anticipate needs and solve problems.
-
Evidence of commitment, reliability and consistently delivering high standards of work.
-
Evidence of delivering outcomes, targets, tasks, projects or agreed objectives
-
Reliability, punctuality and a professional approach to work
-
Ability to explain your employment history clearly, including any gaps or short-term roles
-
Ability to work in a structured environment where quality, compliance and outcomes are monitored
-
Commitment to Get Set UK’s values and to supporting people who may face barriers to work, learning or progression
-
Willingness to complete all required recruitment checks, including right to work, references and DBS checks where required
-
Right to work in the UK. Please note that we are not able to offer visa sponsorship for this role.
Desirable criteria
It would be helpful if you have:
-
Experience supporting Boards or governance meetings, including preparing Board papers and taking minutes.
-
Experience coordinating strategic projects or organisational initiatives.
-
Experience working within the charity, education, employability, health or public services sectors.
Benefits
We want colleagues to feel supported, rewarded and able to do their best work. Benefits include:
-
25 days annual leave, plus bank holidays, increasing with length of service
-
Employee ownership share scheme
-
Pension scheme with 5% employee contribution and 3% employer contribution
-
Pension salary sacrifice scheme
-
Employee Assistance Programme
-
Vitality GP consultations
-
Mental health support, including CBT and counselling
-
Physiotherapy cover
-
Vitality health checks
-
40% discount on gym memberships
-
Free 12-month Headspace subscription
-
IncentFit, with the opportunity to earn up to £30 per month
-
Discounts and offers with health, wellbeing and lifestyle retailers
-
Phone contract discounts, including 20% off selected EE monthly plans
-
Access to additional Vitality health cover and cashback benefits after 12 months’ service
-
Group life protection after 2 years’ service
-
Additional annual leave after 2, 4 and 5 years’ service
Some benefits are subject to role type, eligibility and length of service. The full benefits package will be confirmed during the recruitment process.
Recruitment process
We aim to make our recruitment process clear, fair and engaging for every candidate.
To apply, you must complete your application on our recruitment platform, including a short initial questionnaire. If you apply through Indeed, you will still need to complete this step before we can review your application.
Once submitted, our recruitment team will assess your CV and application against the essential requirements of the role, looking for evidence of relevant experience, communication skills, commitment and achievement.
If shortlisted, you may be invited to complete a further questionnaire and progress through some or all of the following stages:
-
Telephone or Teams conversation with our recruitment team
-
Online assessment or testing
-
Employment history and reference checks
-
Hiring manager interview
-
Presentation, task or role-based exercise (where relevant)
Any offer of employment will be subject to satisfactory right to work, reference, DBS (where required), safeguarding and other pre-employment checks.
We encourage candidates to engage fully with each stage of the process. Preparation, responsiveness and attention to detail are important and reflect the standards we expect in our work.
Get Set for a better tomorrow. Apply today.
Additional information
We reserve the right to close applications early, so we encourage early applications.
Get Set UK is a Disability Confident and Equal Opportunity Employer. We welcome applications from all suitably qualified individuals and are committed to supporting physical and mental wellbeing at work. Reasonable adjustments are available throughout the recruitment process if required.
This role is subject to satisfactory recruitment checks and a commitment to safeguarding learners and clients.
Get Set UK does not accept unsolicited CVs from agencies.
