Location: Hybrid - London 2/3 times weekly
Travel: Quarterly travel to sites in Europe.
Job Summary:
We are seeking an experienced Project Support Coordinator to join our team, responsible for providing administrative support to the Project Team by managing project directories, filing systems, and GDrive access. The successful candidate will also assist with project and general support, vendor management, procurement, and cost management.
Key Responsibilities:Project and General Support:
Maintain IM internal systems (Tririga, Oracle, GDrive, Procore)
Coordinate communication between D&C and other functions (Finance, Accounts Payable, Fixed Assets)
Assist with onboarding new team members and external consultants
Manage admin queries from Audit and Legal departments
Vendor Management and Payment:
Manage PO requests, approvals, and payments
Track and chase invoice approvals to avoid bottlenecks
Manage Accounts Payable requests and PO adjustments
Reconcile Cost Reports with Invoice Logs/Summary Trackers and US 'Spend Report'
Procurement:
Manage the 'new supplier' setup process
Raise POs in line with IM D&C procedure and/or Project Commercial Lead's instructions
Check and query documentation provided by vendors and/or IM appointed Cost/Project Managers
Cost Management:
Update PO Receipts in Oracle as required
Manage cost consultants' Cost Reports
Reconcile Cost Reports with Invoice Logs/Summary Trackers and US 'Spend Report'
Ad Hoc Duties:
Carry out other duties as reasonably requested by the Senior Commercial Manager
Requirements:
Excellent organizational and communication skills
Proficiency in Microsoft Office and GSuite (Google Drive)
Experience with Tririga, Oracle, and Procore a plus
Strong attention to detail and ability to work accurately
Disclaimer:
Please be advised that effective January 1, 2025, CBRE Project Management and Turner &Townsend were consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with CBRE GWS, you will subsequently transfer directly to Turner & Townsend at a date to be determined.
Ability to work in a fast-paced environment and meet deadlines
Good problem-solving and analytical skills
