Job Summary
We are seeking a highly organised and detail-oriented Administration Assistant to support our office operations and assist with our letting and management portfolio in Central London.
The successful candidate will be responsible for handling a variety of administrative tasks, ensuring smooth daily functioning of the office.
Duties
- Account management: verify and reconcile rent payments against leases for a portfolio and issue landlord statements.
- Managing incoming calls with professional phone etiquette and directing enquiries appropriately
- Service charges and ground rents: monitor payments, follow up on outstanding charges, and ensure timely settlements across properties.
- Organising and maintaining files, documents, and records both physically and electronically
- Assisting with scheduling appointments, meetings
- Preparing correspondence, reports, and presentations as required
- Handling mail distribution and courier services
- Supporting other administrative tasks to ensure efficient office operations
Qualifications & Experience
- Proven office experience or administrative experience in a professional setting. Ideally
- Book keeping experience is
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with QuickBooks or similar accounting software is desirable
- Excellent organisational skills with the ability to prioritise tasks effectively
- Fast and accurate typing skills with attention to detail
- Good communication skills, both written and verbal, demonstrating professional phone etiquette
- Data entry experience with high accuracy levels
- Ability to work independently as well as part of a team in a busy environment
- Previous clerical experience is advantageous but not essential for highly motivated candidates
This role provides an opportunity for someone to learn and grow with the business.
Pay: £25,000.00-£30,000.00 per year
Benefits:
- Company events
- Company pension
Work Location: In person
