Job Overview
To provide administrative support across payroll functions, ensuring the accuracy of payroll data, effective communication with managers, and timely completion of key monthly processes. This role supports the Payroll & Pension Manager and works collaboratively with the HR team to maintain accurate staff records and efficient service delivery.
This role is based across two locations, depending on service needs, and you may be required to travel between Nightingale House, 105 Nightingale Lane, London, SW12 8NB and Hammerson House, 50A The Bishops Avenue, London, N2 0BE.
Responsibilities
· Check and follow up on weekly timesheet approvals from managers across departments.
· Review timesheets for completeness and flag anomalies to the Payroll Manager.
· Assist with preparing and checking monthly payroll reports.
· Monitor the payroll inbox and respond to routine queries or escalate where needed.
· Support with payroll-related administrative tasks, including pension data entry, benefit enrolment, and Wagestream administration.
· Support employees accessing their payslips through the E-Paysafe portal
2. Administration
· Maintain accurate and up-to-date employee records on Kronos (UKG), including changes to personal &bank details, uploading documents, and managing absences.
· Produce and distribute sickness letters monthly, following the report received from the manager
· Draft and issue parental leave confirmation letters and calculate the payment entitlement
3. Reporting and Systems
· Assist with the production of monthly payroll reports for Finance and Senior Leadership and any other reports on an ad-hoc basis
· Support data collation for audits and compliance checks, under guidance.
· Upload basic staff communications (e.g. payroll calendar) to the intranet as directed.
4. General Support
· Be present in the office on pay day and other key dates as required.
· Support ongoing process improvements, particularly within Kronos and payroll workflows, as part of the team.
Experience
- Demonstrated experience in a Payroll Officer, payroll administration, or similar payroll-focused role
- Experience using payroll and HR systems to manage employee records and payroll data accurately.
- Sound knowledge and understanding of Time & Attendance systems, including timesheets, leave, overtime, shift patterns, and attendance exceptions.Sound knowledge and understanding of Time & Attendance systems, including timesheets, leave, overtime, shift patterns, and attendance exceptions.
Pay: £32,000.00 per year
Benefits:
- Canteen
- Company pension
- Cycle to work scheme
- On-site gym
- Sick pay
Application question(s):
- Will you now or in the future require sponsorship?
Experience:
- Payroll: 1 year (required)
Work Location: In person
