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Executive Assistant, Amazon Business

Amazon Business EU Sarl, UK Branch -
London

Apply Now

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Analysis skills
SharePoint
Leadership

Full job description

DESCRIPTION

The Public Sector & the Strategic Sector within the Amazon Business organization, are looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors, one based in London, the other based in Luxembourg.

We’re a team of good humans who like working with other good humans. We care about doing the right thing, taking ownership, and building trust; and we try not to take ourselves too seriously along the way.

This isn’t your typical EA role. We’re not looking for someone to just manage calendars and inboxes (though yes, those matter too). We’re looking for a partner—someone who’s proactive, curious, and always thinking, “there’s probably a better way to do this.” If you enjoy making chaos feel organized, finding smarter ways to work, particularly using GenAI, and eliminating manual, repetitive tasks, you’ll fit right in.

Amazon Business has a bold vision for the future, and huge runway for growth. If you are looking for growth opportunities, and want to be a strategic thought partner, this is your EA role!

Key job responsibilities

Own and expertly manage complex, dynamic calendars for two leaders with distinct yet interdependent portfolios—protecting focus time, sequencing meetings strategically, and resolving scheduling conflicts with sound judgment

Build strong, trusted working relationships with EAs across AB and multiple VP partner teams across WW Amazon (US, EU, IN, JP)

Drive continuous improvement by designing and implementing new mechanisms, processes, and tracking systems that enhance team effectiveness

Own Public & Strategic team mechanisms including xBRs and All-Teams

Own travel for both leaders, and plan and execute team events

Oversee team space planning

A day in the life

Own complex calendars across time zones, coordinate high-stakes meetings with senior leaders, and track critical deliverables

Manage domestic and international travel, wrangle expense reports, and handle space planning as the org evolves

Anticipate needs before they're asked, handle urgent requests without breaking a sweat, and coordinate across teams without needing the full picture

Work with GenAI to improve manual processes

About the team
AB EU B’s mission is to facilitate tactical and strategical thinking among Amazon Business Sales, Product and Retail organizations by providing seamless access to key data points.

AB EU BI achieves this objective through 3 mechanisms:

Continuous development of a self-service BI platform (known as the Cube) which allows our stakeholders to quickly and easily extract required data;
Providing a set of standard ready-to-consume reports such as WBRs and web-based interactive dashboards;
Conducting analytical studies with actionable recommendations

BASIC QUALIFICATIONS

Experience as an Executive Assistant
Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel, or experience with executive level calendar management
Experience with domestic or international travel coordination, or experience in senior level leadership support
Experience that includes strong analytical skills, attention to detail, and effective communication abilities
Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
Knowledge of Microsoft Office Suite (Excel, Word, SharePoint, and PowerPoint)

PREFERRED QUALIFICATIONS

Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Apply Now

Refine Your Search

luxembourg jobs with accommodation jobs

Executive Assistant, Amazon Business

Account Manager, Mid-Market (Italian Speaker, 12-month Contract)

Private Bank Financial Control Analyst - London

Delivery Service Partners Pricing Manager, International DSP

Senior Benefits Analyst - UK & EMEA

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Compliance Analyst, EMEA

Goldman Sachs Asset & Wealth Management - Global Product Strategy Analyst/Associate - London

UK Regulatory Reporting Accountant

Digital Insights Analyst

Regulatory Reporting and Data Management Assistant, Finance

Senior Regulatory Manager - AML, KYC

Interim Senior Marketing Manager

Senior Fleet Supply Chain Manager, 12-month Fixed Term Contract (FTC), Global Fleet and Products

Litigation Counsel , EU Litigation

Fund Accounting Senior Specialist

Institutional Business Lawyer

Head of European Finance - Real Estate

Fund Accounting Senior Analyst (12 Month FTC)

Senior VAT Manager EMEA, AWS

I want to receive the latest job alerts for luxembourg jobs with accommodation

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