Executive administration Work, Jobs in Pathhead, Fif (with Salaries)

Office and Compliance Administrator, Full Time, Edinburgh
Aire Spaces —Edinburgh
- £25,000 - £30,000 a year
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Free parking
- Annual leave
Quick apply
Account Executive
Lumanity —Edinburgh
- Part-time
- Life insurance
Senior Finance Business Partner – Intermediary Wealth
Lloyds Banking Group —Edinburgh
- £85,493 - £100,580 a year
- Full-time
- Hybrid work
- Driving
- Leadership
14d
Senior Spa & Membership Executive
FAIRMONT —St. Andrews
- Full-time
- Hospitality
- Sales
- Hotel
- Employee discount
Quick apply
Retail Branch & Transfer Manager
WeBuyAnyCar —Newbridge
- £28,200 - £34,120 a year
- Part-time
- Driving
- IT
- Communication skills
Quick apply
Insight Department Manager
Eurofins UK Product Testing Services —Edinburgh
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
- Annual leave
- Employee assistance programme
Quick apply
13d
Operations Officer (Scottish Lib Dems)
Liberal Democrats —Edinburgh
- £30,000 a year
- Communication skills
7h
Senior Identity Access Management (IAM) Engineer - Identity Governance
Analog Devices —Edinburgh
- Full-time
- Microsoft Access
- Azure
- Computer Science
Executive Assistant
Pet Blood Bank UK —Dunfermline
- From £19,665.71 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Data analysis skills
- Free parking
- Health & wellbeing programme
Quick apply
6d
Groups & Events Executive
InterContinental —Edinburgh
- £28,731.51 a year
- Full-time
- Hotel
- Employee assistance programme
- Employee discount
7d
Ferrari Sales Executive
Sytner Specialist Edinburgh —Edinburgh
- Full-time
- Sales
- Customer service
- Organisational skills
- Employee discount
3d
Customer Service Consultant
Cencora —Edinburgh
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
6d
Team Leader - Financial Management and Payroll Service
Lothian Centre for Inclusive Living —Edinburgh
- £32,100 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Project management
- Free parking
- Work from home
Quick apply
14d
Senior Financial Systems Manager
NoblePOS Enterprise Software UK Ltd. —Edinburgh
- £70,000 - £95,000 a year
- Full-time
- ERP systems
- Master's degree
- Project management
- Free parking
Quick apply
2d
Sales Executive
WeBuyAnyCar —Edinburgh
- Up to £28,200 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
10d
Sales Executive
WeBuyAnyCar —Edinburgh
- Up to £28,200 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
11d
Area Sales Executive
WeBuyAnyCar —Edinburgh
- £27,100 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
Sales Executive
WeBuyAnyCar —Edinburgh
- Up to £28,200 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
10d
Sales Executive
WeBuyAnyCar —Edinburgh
- Up to £28,200 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
11d
Sales Executive
WeBuyAnyCar —Lasswade
- Up to £28,200 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
11d

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Office and Compliance Administrator, Full Time, Edinburgh

Aire Spaces
Edinburgh

Quick apply

Job details

Permanent | Full-time
£25,000 - £30,000 a year

Benefits

Free parking
Annual leave

Qualifications

Microsoft Word
Hospitality
Microsoft Excel
Microsoft Outlook
Microsoft Office
Organisational skills
Communication skills
Office experience

Full job description

Are you a highly organised, proactive administrator who thrives in a fast-paced environment? Aire Spaces is a growing short-term property management company based in Edinburgh, and we are looking for an experienced Office & Compliance Administrator to join our dynamic team on a full-time basis.

We manage a portfolio of serviced accommodation properties across Edinburgh, and our office sits at the heart of our operations - coordinating bookings, guest communications, supplier relationships, and compliance. If you are someone who loves keeping things running smoothly and can juggle multiple priorities without missing a beat, we would love to hear from you.

The role

As Office & Compliance Administrator, you will be the operational backbone of our Edinburgh office. You will work closely with the management team and coordinate across departments to ensure the smooth day-to-day running of the business. No two days are the same — from handling urgent guest queries to managing supplier invoices and keeping our properties compliant and licence-ready, you will need to be adaptable, efficient, and solutions-focused.

Key responsibilities

· Manage day-to-day office operations, including correspondence, scheduling, and filing systems

· Coordinate with management, housekeeping, Quality Checkers and Maintenance teams to support seamless property turnarounds

· Handle email, booking platforms, numerous applications and escalating issues where necessary

· Maintain accurate records including bookings, contracts, supplier information, and compliance documentation

· Assist with accounts administration including processing invoices, purchase orders, and expense reporting

· Support onboarding of new properties and service providers, preparing documentation and checklists

· Support the directors and Executive Manager on wider business compliance - maintaining data protection (GDPR), health & safety, and insurance records, carrying out AML checks as part of responsible letting, and helping keep company policies and registers up to date

· Monitor office supplies, property back stock, and coordinate with external service providers

· Prepare reports and management summaries as required

· Provide administrative support to senior management on an ad hoc basis

What we are looking for

· Proven experience in an office administration or operations role - property management or hospitality experience is a strong advantage

· Confidence managing compliance and regulatory deadlines - familiarity with short-term let licensing, gas and electrical safety, or fire safety obligations is highly desirable

· Outstanding organisational skills with the ability to prioritise and manage a varied workload under pressure

· Excellent written and verbal communication skills

· High proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management or booking software is desirable

· A calm, can-do attitude and strong problem-solving ability

· Meticulous attention to detail and a commitment to accuracy

· Ability to work independently as well as collaboratively as part of a close-knit team

· Discretion and professionalism when handling sensitive or confidential information

· Right to work in the UK

What we offer

· Salary of £25,000– £30,000 per year, dependent on experience

· Full-time, permanent position based in our Edinburgh office

· A supportive and friendly working environment within a fast-growing company

· 25 days annual leave plus Scottish public holidays

· Opportunity to grow with the business as we expand our portfolio

· Regular team socials and a collaborative company culture

Pay: £25,000.00-£30,000.00 per year

Benefits:

Free parking

Work Location: In person

Quick apply

Refine Your Search

executive administration jobs in pathhead, fif

Office and Compliance Administrator, Full Time, Edinburgh

Account Executive

Senior Finance Business Partner – Intermediary Wealth

Senior Spa & Membership Executive

Retail Branch & Transfer Manager

Insight Department Manager

Operations Officer (Scottish Lib Dems)

Senior Identity Access Management (IAM) Engineer - Identity Governance

Executive Assistant

Groups & Events Executive

Ferrari Sales Executive

Customer Service Consultant

Team Leader - Financial Management and Payroll Service

Senior Financial Systems Manager

Sales Executive

Sales Executive

Area Sales Executive

Sales Executive

Sales Executive

Sales Executive

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