ESTATE AND FACILITIES COORDINATOR
- Rendall & Rittner • £31,000 - £33,000 • St George Wharf, Vauxhall - SW8 2FH • Mon - Fri 0900 - 17:30
DEVELOPMENT DETAILS
Set on the Thames in Vauxhall, this landmark seven-acre riverside neighbourhood brings together 1,187 homes within a vibrant, mixed-residential community shaped by a major regeneration scheme. You’ll work in a dynamic estate environment with landscaped public realm, buzzing local amenities and on-site services that keep the place moving. With Vauxhall station just a few minutes’ walk, you’ll have easy Victoria line and National Rail links across London. This is a 12-month fixed-term contract where no two days feel the same.
ROLE EXPECTATIONS
You will coordinate the smooth running of estate and facilities services, acting as the first point of contact for residents, contractors and colleagues. You’ll plan and track works, maintain accurate compliance records, carry out inspections and ensure health and safety standards are consistently met. You’ll keep communication flowing, solving problems quickly and keeping stakeholders informed.
WHAT SUCCESS LOOKS LIKE
- Residents feel listened to, updated and delighted with timely resolutions.
- Planned and reactive works are scheduled, tracked and closed out within SLAs.
- Compliance documentation, permits and records are accurate, current and audit-ready.
- Risks are identified early and mitigated through proactive inspections and follow-up.
- Contractors are well-briefed, safe and deliver to clear scopes and standards.
- Clear, concise reporting keeps managers and stakeholders confident and informed.
HOW YOU'LL SPEND MOST OF YOUR TIME
- Managing the helpdesk inbox and calls, logging requests and allocating work orders.
- Coordinating contractors: bookings, inductions, permits to work and RAMS checks.
- Scheduling and tracking PPM and reactive tasks, updating systems and records.
- Carrying out regular estate inspections and following up on snags to completion.
- Maintaining H&S and compliance files, meter reads and statutory testing logs.
- Raising POs, receipting invoices and preparing concise weekly updates and reports.
WHO THIS ROLE IS FOR
- You’re a people-focused coordinator who communicates clearly and builds trust.
- You stay organised under pressure, prioritising calmly in a fast-paced setting.
- You have a keen eye for detail and take pride in tidy records and compliant processes.
- You’re hands-on and visible on site, solving problems and seeing actions through.
- You’re confident with technology and quick to learn new systems.
EXPERIENCE THAT HELPS
- Coordination experience within residential estates, facilities or property services.
- Contractor supervision, permits to work and familiarity with RAMS.
- Customer service in a premium or front-of-house environment.
- Using CAFM or ticketing systems and Microsoft 365.
- Basic budget administration, POs and invoice processing.
WHAT WE OFFER
- 25 days holiday plus bank holidays
- Enrolment into the Rendall & Rittner pension scheme
- Employee assistance programme supporting family, health, money and work
- Employee referral scheme
- Team uniform* subject to development
- Fully funded training and development opportunities
- Access to discounts across travel, retail, fitness and entertainment
ABOUT RENDALL & RITTNER
Rendall & Rittner is one of the UK's most established and highly accredited residential leasehold property management companies, managing over 90,000 homes nationwide. Founded in 1990 on the belief that property management should be more professional, transparent and customer-focused, those principles still drive how we operate today as a founding partner of Odevo.
We are people-led and technology-enabled, investing heavily in our teams, systems and continuous improvement. Our standards are recognised through Investors in People Platinum, regulation by RICS and the FCA, and multiple industry awards, including Property Manager of the Year and Managing Agent of the Year.
HOW WE HIRE
- Initial conversation with our talent team
- Interview focused on how you coordinate estate services, communicate with stakeholders and solve problems through real scenarios
We aim to complete the process within two to three weeks and communicate clearly throughout.
INTERESTED?
Apply with your CV.
All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.
Appointment is subject to a valid DBS check.
