Administrative officer Work, Jobs in Filton, Gls (with Salaries)

Receptionist and Facilities Officer
Forestry Commission —Stoke Gifford
- £26,959 a year
- Part-time
- Microsoft Office
- Presentation skills
- Travel
14d
Project Delivery Officer
Warm Wales —Newport
- £26,300 a year
- Full-time
- Hybrid work
- Administrative experience
- Travel
- Data entry
- Work from home
Quick apply
Rents Support Administrator
1625 Independent People —Bristol
- £26,824 - £28,142 a year
- Hybrid work
- No experience needed
- Annual leave
- Work from home
12d
Admin Officer
Queen's Crescent School —Chippenham
- £29,064 - £31,022 a year
- Part-time
- Experience working with children
- Bachelor's degree
- Organisational skills
Quick apply
Senior Research Officer
Office for National Statistics —Newport
- £43,644 a year
- Part-time
- Hybrid work
- Analysis skills
- Presentation skills
- Bachelor's degree
3d
Administrator - Business Support Team
South Gloucestershire Council —Kingswood
- £26,824 - £28,142 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Research
- Databases
- Annual leave
- Employee discount
12d
Operational Support Officer
HM Courts & Tribunal Service —Newport
- £20,001 - £30,000 a year
- Part-time
- Hybrid work
- Customer service
- Presentation skills
- Travel
- Annual leave
- Employee discount
1d
Health Promotion Administrative Assistant
Bristol NHS Foundation Trust (BFT) —Bristol
- £25,760 - £27,476 a year
- Full-time
7d
Forensic Support Officer - SW Forensics
Avon and Somerset Constabulary —Portishead
- £25,242 - £26,703 a year
- Part-time
- Computer literacy
- Administrative experience
- Computer skills
13d
Mortuary Assistant
Bristol NHS Foundation Trust (BFT) —Bristol
- £25,760 - £27,476 a year
- Full-time
- Communication skills
1d
Business Support Officer
Monmouthshire County Council —Usk
- £27,254 - £29,064 a year
- Front desk
- School
4d
Technical Officer
Bristol City Council —Bristol
- £29,064 - £31,022 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Databases
- Annual leave
- Flexitime
13d
Waste Technical Support Officer
South Gloucestershire Council —Yate
- £32,597 - £35,412 a year
- Weekend availability
- Hybrid work
- Continuous improvement
- Travel
- Analytics
- Annual leave
- Employee discount
11d
Administrator - Rota and Elective Caesarean
Royal United Hospitals Bath NHS Foundation Trust —Bath
- £25,760 - £27,476 a year
- Part-time
- Administrative experience
12d
Bilingual (Welsh/English) Passport Officer
Home Office —Newport
- £30,920 a year
- Part-time
- English
- Presentation skills
- IT
- Annual leave
14d
Medical Education Administrator (Appraisal)
Aneurin Bevan University Health Board —Cwmbran
- £28,819 - £31,626 a year
- Full-time
- Oracle
- Microsoft Office
- Organisational skills
8d
Registration & Enrolment Officer
Bath Spa University —Bath
- £29,588 - £33,002 a year
- Weekend availability
- Hybrid work
- CRM software
- Administrative experience
- University
- Annual leave
- Employee assistance programme
23h
Welfare Officer
Homes 4 All Ltd —Bristol
- £12.71 an hour
- Part-time
- Travel
- Communication skills
Quick apply
Accommodation Officer (Housing)
Civic Recruitment Limited —Newport
- £20.49 an hour
- Temporary
- Customer service
- Administrative experience
- Travel
Quick apply
University Guarantor Officer
University of Bath —Bath
- £31,236 - £37,694 a year
- Part-time
- Customer service
- University
- Communication skills
- Annual leave
- Employee discount

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Receptionist and Facilities Officer

Forestry Commission -
Stoke Gifford

Apply Now

Job details

Permanent | Part-time
£26,959 a year
14 days ago

Benefits

Company pension

Qualifications

Customer service call handling
Travel arrangements
Inbound customer enquiry call handling
Incoming mail sorting
Scanning
Microsoft Office Suite
Microsoft Office
Life safety system testing
Presentation skills
Procurement support
Front desk
Stocking
Communication skills

Full job description

Details

Reference number

472294

Salary

£26,959 - £26,959

Salary shown is the full-time equivalent and will be paid pro rata based on 25 hours per week.

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Administrative Officer

Pay Band 6B

Contract type

Permanent

Business area

FC - Forestry England

Type of role

Administration / Corporate Support
Operational Delivery

Working pattern

Part-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

Stoke Gifford, South West England, BS16 1EJ

About the job

Job summary

As the Receptionist and Facilities Officer, you will be the main point of contact for all enquiries in person, by phone and online, working under minimal supervision and using your own initiative. Assisting the Office Manager and Estates team with tasks and issues and ensuring office continuity at all times.

Job description

Key responsibilities & accountabilities 

Control all emails received into the main Forestry Commission, Forestry England and general email address or call centre, triage content using in house mapping software, where necessary act as decision officer using own initiative if straightforward or passing to relevant team for more complex issues.

Assist the national call centre with phone call queries and answer and field any calls that come through directly for the Forestry Commission organisation.

Provide guidance and assistance to all visitors, along with issuing visitor passes.

Manage all incoming mail and parcels and distribute where necessary, when cheques are received, ensure they are entered in the valuables book.

Scan important received mail or mail that has been agreed in advance (including HR) and forward on to the relevant people/teams, always maintaining confidentiality.

Ensure any tender documents are entered in the tenders book and stored securely until they are due to be opened.

Manage all outgoing mail and parcels via the Royal Mail and supplier systems.

Manage all office stationery, ordering additional items as required using Forestry England procurement processes and designated suppliers, ensuring invoices are passed to the finance team for processing.

Maintain the telephone directory master list ensuring starters and leavers are added and removed.

Act as fire warden, with the responsibility of ensuring signing in book is passed to main fire marshal in the event of evacuation to enable role call.

Assist the estates team with fire alarm and panic alarm testing ensuring office security and safety is maintained.

Assist in organising interviews and copy/scanning ID documentation as part of the interview process.

Collate, print and program all ID badges for use and distribution across Forestry Commission and Forestry England locations.

Manage the desk, car parking, meeting space booking system and assist office users with queries or requests.

Set up meeting spaces if requested to include layout changes and refreshments. Place any orders for catering requests with the suppliers.

Ensure that all refreshments are stocked at all times and put all linen and other items in the washing machine when required.

Assist with medical emergencies and act as a contact between patient, first aiders or emergency services.

Assist the National Office manager with the day-to-day running of the office, ensure any notified issues are dealt with quickly either by contacting the National Office manager or contacting one of the approved suppliers for assistance.

Book when required travel for the wider team.

Provide administrative assistance to the wider business support team as required.

And any other tasks, reasonably requested by your line manager.

Person specification

Skills, knowledge & experience

Essential professional and technical experience

Excellent customer service and communication skills
Competent IT user with experience in MS Office suite of applications
Ability to prioritise work and multitask

Desirable professional and technical experience 

Problem solving approach with a can-do attitude.
Experience of working in front of house

Qualifications

Essential

Communication spoken and written

Desirable 

Customer service
Business support
Basic finance.

Benefits

Alongside your salary of £26,959, Forestry Commission contributes £7,810 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

How to apply

You will be asked to write a 200 word statement on your relevant experience and career history, along with a personal statement of no more than 500 words. You will be assessed on both during sifting. More details about how to apply are listed on the application form.

You will be assessed on a technical skill and strength based questions during your interview.

The Behaviours being assessed at interview are

Working together
Communicating and influencing
Making effective decisions
Working at pace
Managing a quality service

Successful candidates will undergo a criminal record check and the government baseline personnel security standard check.

If you require any reasonable adjustments, please email [email protected].

If you're planning to use AI to support your application, please ensure you've read our guidelines here first.

Read more about our application process and working with us on the Forestry England website.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

This vacancy is part of the Great Place to Work for Veterans initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : [email protected]
Email : [email protected]

Recruitment team

Email : [email protected]

Further information

Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners Recruitment Principles.If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact FCE by email: [email protected]. If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.

Apply Now

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Details

Reference number

Salary

Job grade

Contract type

Business area

Type of role

Working pattern

Number of jobs available

Contents

Location

About the job

Job summary

Job description

Person specification

Benefits

Things you need to know

Artificial intelligence

Selection process details

Security

Medical

Nationality requirements

Working for the Civil Service

Diversity and Inclusion

Apply and further information

Contact point for applicants

Job contact :

Recruitment team

Further information