Executive assistant/office manager Work, Jobs in Wallington, Gtl (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
7d
Executive Assistant
Civic Recruitment Limited —London
- £29.75 an hour
- Temporary
- Hybrid work
- Maintenance
- English
- Microsoft Office
Quick apply
Operations & Office Manager
imagino —London
- £40,000 - £45,000 a year
- Hybrid work
- English
- Organisational skills
- Communication skills
- Annual leave
Quick apply
Foundation Office Manager
Royal Alexandra and Albert School, Reigate —Reigate
- £32,240 a year
- Full-time
- Customer service
- Research
- Microsoft Office
- Free parking
- Employee discount
Quick apply
13d
Executive Assistant & Office Manager
DigitalBridge —London
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
14d
Executive Assistant
London Ambulance Service NHS Trust —London
- £47,951 - £56,863 a year
- Full-time
5d
Office Manager / Executive Assistant
Newsweek —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant Office Manager
KellyDeli —London
- Full-time
- Computer literacy
- English
- Administrative experience
- Annual leave
Quick apply
11d
Office and Team Assistant
Finance Earth —London
- £31,500 - £34,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Life insurance
6d
Office Manager/Executive Support
Liberty Global —London
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
Executive Assistant to the Financial Services Director
The City Of London —London
- £44,110 - £49,140 a year
- Full-time
- Organisational skills
4d
Executive Assistant and Office Manager
The Hartford —London
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
Corporate Operations and Projects Manager, Corporate, Estates and Infrastructure, Judicial Office
Ministry of Justice —London
- £40,001 - £50,000 a year
- Full-time
- Hybrid work
- Management
- Presentation skills
- Travel
- Annual leave
- Employee discount
4d
Personal Assistant
Metropolitan Police —Westminster
- £37,510 - £40,519 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Writing skills
- Work from home
12d
UK Business Manager and Assistants Lead - Associate 3
BNP Paribas —London
- Full-time
- Hybrid work
- Computer literacy
- English
- Microsoft Office
- Employee assistance programme
Executive Assistance & Office Manager - 6m FTC
Osprey Charging Network —London
- Annual leave
Quick apply
EA to President & VP Membership Value
Royal College of General Practitioners —London
- £36,742.50 a year
- Full-time
- Hybrid work
- English
- Microsoft Office
- Communication skills
9d
Operations Manager
StudioB —London
- £45,000 - £55,000 a year
- Full-time
- Project management
- Organisational skills
- AI
Personal Assistant
Nationwide Building Society —London
- From £27,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
PR Senior Account Executive
Sauce Communications —London
- Full-time
- Hybrid work
- Management
- Social media management
- Work from home
Quick apply

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executive assistant/office manager jobs near wallington, gtl

Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

Quick apply

Job details

Full-time
£28,000 - £36,000 a year
7 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Business processes
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

Refine Your Search

executive assistant/office manager jobs in wallington, gtl

Executive Assistant & Business Admin Support

Executive Assistant

Operations & Office Manager

Foundation Office Manager

Executive Assistant & Office Manager

Executive Assistant

Office Manager / Executive Assistant

Executive Assistant Office Manager

Office and Team Assistant

Office Manager/Executive Support

Executive Assistant to the Financial Services Director

Executive Assistant and Office Manager

Corporate Operations and Projects Manager, Corporate, Estates and Infrastructure, Judicial Office

Personal Assistant

UK Business Manager and Assistants Lead - Associate 3

Executive Assistance & Office Manager - 6m FTC

EA to President & VP Membership Value

Operations Manager

Personal Assistant

PR Senior Account Executive

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