Senior research assistant Work, Jobs in Chalgrove, Oxf (with Salaries)

Personal Assistant
University of Oxford —Oxford
- £16.92 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Annual leave
1d
Programme Manager - Oxford Global Health
University of Oxford —Oxford
- £49,119 - £63,489 a year
- Management
- Project management
- No degree
- Annual leave
Applicant & Enquiry Adviser
Oxford Brookes University —Headington
- £28,778 - £31,236 a year
- Full-time
- Hybrid work
- CRM software
- Writing skills
- English
Events Manager (Maternity Cover)
Major Projects Association —Eynsham
- £33,000 - £36,000 a year
- Full-time
- Hybrid work
- CRM software
- Travel
- In-person
- Annual leave
Quick apply
3d
Specialist Biomedical Scientist (x2)
Deciphex —Oxford
- 8 hour shift
- Management
- Laboratory experience
- Research
- Annual leave
Quick apply
Deputy Team Manager - Aylesbury CMHT
Oxford Health NHS Foundation Trust —Aylesbury
- £49,387 - £56,515 a year
- Part-time
- Patient care
- Mentoring
- Leadership
- Annual leave
- Employee assistance programme
3d
Software Engineer - Rock Physics Applications
Halliburton —Abingdon
- Full-time
- Computer Science
- Engineering
- Software development
Senior Software Engineer - Rock Physics Applications
Halliburton —Abingdon
- Full-time
- Computer Science
- Engineering
- Mentoring
Specialty Acute Neurosciences Inpatient Occupational Therapist
Oxford University Hospitals NHS Foundation Trust —Marston
- £39,959 - £48,117 a year
- Full-time
- Research
- Patient care
- Mentoring
Research Assistant
University of Oxford —Oxford
- £35,681 - £46,476 a year
- Full-time
- Laboratory experience
- Travel
- Communication skills
Research Assistant
University of Oxford —Oxford
- £35,681 - £36,340 a year
- Full-time
- Hybrid work
- Research
- Communication skills
- Annual leave
- Employee assistance programme
1d
Research Assistant
University of Oxford —Oxford
- £35,681 - £41,636 a year
- Full-time
- Research
- Master's degree
- Bachelor's degree
- Annual leave
- Employee assistance programme
11d
Senior Therapy Assistant
Oxford University Hospitals NHS Foundation Trust —Oxford
- £28,392 - £31,157 a year
- Part-time
- Research
- Organisational skills
- Hospice
10d
Receptionist & Office Support (Part time)
Select Car Leasing —Reading
- Part-time
- Research
- Organisational skills
- Front desk
- Free parking
- Health & wellbeing programme
Quick apply
1d
Programme Coordinator and Executive Assistant (CeBAM)
University of Oxford —Oxford
- £35,681 - £41,636 a year
- Full-time
- University
- No degree
- Organisational skills
4d
Representation & Insights Manager
Reading Students' Union —Reading
- £36,961.59 a year
- Full-time
- Analysis skills
- University
- Team management
- Annual leave
Quick apply
8d
Front of House General Assistant
BaxterStorey UK —Oxford
- £14.06 an hour
- Overtime
- Customer service
- University
- Cleaning
- Employee assistance programme
- Employee discount
Quick apply
Senior / Principal Designer (Landscape Architect / Architect) – Freelancer
Gillespies —Oxford
- Remote
- English
- Mentoring
- AI
Quick apply
Senior Clinical Fellow Gastroenterology (Endoscopy IBD)
Oxford University Hospitals NHS Foundation Trust —Oxford
- £76,582 a year
- Full-time
23h

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Personal Assistant

University of Oxford -
Oxford

Apply Now

Job details

Temporary | Full-time
£16.92 an hour
1 day ago

Benefits

Annual leave

Qualifications

Microsoft Powerpoint
Supplier ordering
Microsoft Word
Record keeping
Google Suite
Purchase orders
Report writing
Meeting coordination
Corporate travel itinerary planning
Travel arrangements
Stakeholder liaison
Mentoring junior staff
Administrative support experience
Filing
Internal department liaison
Microsoft Office Suite
Email software
Research
Administrative experience
Database design
Purchase order creation
Procurement support
Procurement processing
Mentoring
Accommodation booking
Purchasing
Event planning assistance
Typing
Executive support experience
Data collection
Proofreading
Project management experience
Communication skills
Project progress tracking
Progress tracking

Full job description

We are seeking a highly organised and proactive Personal Assistant to join our team. This role is ideal for someone who excels at providing high-level administrative and executive support, managing complex diaries and travel, coordinating meetings and committees, and building effective relationships with a wide range of stakeholders.

The position is set to commence ASAP and will be from 36.5 hours per week (Mon-Fri from 7:30am-3:30pm) for 12 weeks (with a pay rate of £16.92 per hour + holiday pay ) .

Main Duties:

Executive support for the senior academics

Provide first-class administrative support, including diary management as required, making appointments, organising and supporting meetings, and booking refreshments/catering for meetings.

Act as an ambassador and a key contact on behalf of the academics, establishing and maintaining key relationships with a diverse group of stakeholders, recognising the highly confidential nature of correspondence and documentation and treating it appropriately.

Research and source information as requested to respond to queries, provide material for presentations or papers or undertake ad hoc projects for the academics sometimes to tight timescales.

Maintain, develop and improve as appropriate, online record-keeping and filing systems

Process Purchase Orders, using Oracle Financials, and ensure accurate records are maintained, including liaison with suppliers to ensure that orders are processed and can be delivered in a timely manner.

Manage email accounts, flagging any high priority emails and responding to emails on behalf of the academics when appropriate. This includes providing advice and using own initiative to field queries to all levels of external stakeholders; monitoring and independently responding to email and hard copy correspondence, drafting and preparing documents on behalf of the academics.

Make the arrangements for conferences, seminars and meetings, including booking accommodation, meals and registration

Provide assistance for visitors and new arrivals to the research groups, including dealing with basic queries and making travel and accommodation arrangements

Committee Administration and reporting

Manage a Committee Schedule.
Make arrangements for committee meetings, for example, make room bookings and order catering as required. Collate presentations. Liaise with IT colleagues to ensure technical arrangements run smoothly, particularly for hybrid meetings.
Prepare agendas and papers. Prepare lists of attendees and apologies. Take and circulate minutes.

Research projects

Support research group projects as required such as getting quotations, investigating supplier options and raising purchase orders.
Supporting the research group with planning for visits to research labs, exhibitions and conference attendance.
Administrative tasks associated with project publications.

Other duties

Provide cover as needed
Develop effective and successful working relationships with academic and support staff colleagues across the Department and in the Divisional office.

As a member of the Department’s Operational Support Network, share information and exchange best practise.
Act as a role model and mentor for other administrative staff, particularly those in administrative support/PA positions.
Carry out any other duties which are requested and are commensurate with the grade of this post.
Manage submission of project funder reports for the professors, liaising with internal and external collaborators.
Submitting publications to ORA on behalf of the professors.

Many of these duties will have to be completed to tight deadlines or in the absence of detailed information, and the post-holder will need to use their initiative, balanced with a keen sense of the extent of their executive authority.

Selection Criteria:

A good level of general education, preferably to degree level or equivalent.
Significant experience as a personal assistant in a complex, busy organisation.
Experience of Committee administration
Experience of working with senior members of staff and demonstrable experience of operating efficiently without reference to a senior line manager or other colleagues taking initiative when necessary, and prioritising effectively to meet deadlines.
Experience of co-ordinating or managing projects, action plans or similar.
Excellent written communication skills, demonstrated through a high standard of literacy and ability to draft correspondence, reports, minutes, etc., including accurate typing and proofreading skills.
An eye for detail and creative flair in the presentation of various materials (written and visual).
Proven ability to manage, organise and prioritise a varied and busy workload and work to deadlines, including ability to cope with unpredictable volumes of work.
Excellent interpersonal and communication skills, including an excellent telephone manner and a proven ability to deal with highly influential external contacts.
Evidence of tact and discretion in dealing with confidential matters or sensitive situations.
Excellent skills in office IT systems, including e-mail, the web and MS Office applications such as Word, Excel, Access, and PowerPoint and Google Workspace. Able to deal with changing office technologies.
Self-motivated, resilient, with a proactive approach, and commitment to high standards
A complete team player, flexibility in all senses and willing, on occasion, to work outside regular hours.
Experience of events organisation
Experience with creating forms, designing databases

Vacancy ID: 23894

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

Person specification

Not Specified

About The University

Not Specified

Apply Now

Refine Your Search

senior research assistant jobs in chalgrove, oxf

Personal Assistant

Programme Manager - Oxford Global Health

Applicant & Enquiry Adviser

Events Manager (Maternity Cover)

Specialist Biomedical Scientist (x2)

Deputy Team Manager - Aylesbury CMHT

Software Engineer - Rock Physics Applications

Senior Software Engineer - Rock Physics Applications

Specialty Acute Neurosciences Inpatient Occupational Therapist

Research Assistant

Research Assistant

Research Assistant

Senior Therapy Assistant

Receptionist & Office Support (Part time)

Programme Coordinator and Executive Assistant (CeBAM)

Representation & Insights Manager

Front of House General Assistant

Senior / Principal Designer (Landscape Architect / Architect) – Freelancer

Senior Clinical Fellow Gastroenterology (Endoscopy IBD)

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