Operations administrator Work, Jobs in Hulme, Gtm (with Salaries)

FM Operations Support Administrator - Manchester
Savills Management Resources —Manchester
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Driver Operations Administrator
KeolisAmey Metrolink —Manchester
- Up to £31,140 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee assistance programme
- Employee discount
1d
Operations Administrator
SUEZ —Darwen
- Up to £26,265 a year
- 8 hour shift
- Microsoft Office
- Administrative experience
- IT
Central Operations Administrator
Swiss Life Global Solutions —Manchester
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
HR Services/Operations Administrator EU/LA
Munich Re —Manchester
- Temporary
- Hybrid work
- Microsoft Excel
- Administrative experience
- Human resources
Transport Compliance Coordinator
DHL —Manchester
- £27,000 a year
- Monday to Friday
- Microsoft Excel
International Compliance Administrator (UKVI)
Manchester Metropolitan University —Manchester
- £26,093 - £27,319 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Life insurance
3d
Supply Chain Administrator
Haldane Group Careers —Salford
- Full-time
- Communication skills
- Employee discount
9d
Fund Operations Administrator
The Bank of New York Mellon Corporation —Manchester
- Full-time
- Microsoft Excel
- Time management
Compliance Administrator
Zeelandia Ltd —Ashton-in-Makerfield
- £26,000 - £28,000 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Operations Clerk
MOTORSCREEN LTD —Bury
- £27,216 a year
- Full-time
- Customer service
- IT
- In-person
Quick apply
6d
Mortgage Operations Administrator
Placing Faces —Warrington
- £30,000 - £40,000 a year
- Full-time
- Microsoft Office
- Organisational skills
- Financial services
- Free parking
- Annual leave
Operations Admin Support
Techology Powered Services Ltd —Oldham
- £22,000 - £28,500 a year
- Microsoft Powerpoint
- Annual leave
- Employee assistance programme
Quick apply
12d
Finance and Operations Administration Assistant
Salford Council —Salford
- £14,646 - £15,637 a year
- Part-time
- School
11d
Bids and Submission Coordinator
Long O Donnell Associates —Northwich
- £28,000 a year
- Full-time
- Microsoft Powerpoint
- Computer literacy
- Analysis skills
Quick apply
9d
Operations Administrator
Car & Commercial Solutions Ltd —St Helens
- From £8 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
4d
Project Administrator (Part Time)
Morris and Spottiswood —Warrington
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Quick apply
3d
Operations Administrator
Jackson Fire & Security —Manchester
- £30,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
Quick apply
11d
Operations Administrator
Cloud Facilities Services Group —Manchester
- £27,000 - £29,500 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Supply Chain Administrator
Vestey Foods UK Ltd —Crewe
- £28,000 a year
- Full-time
- Hybrid work
- ERP systems
- Data entry
- Communication skills
- Free parking
- Work from home
Quick apply

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FM Operations Support Administrator - Manchester

Savills Management Resources -
Manchester

Apply Now

Job details

3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Facilities management
GCSE
Computer networking
Organisational skills
SharePoint
Communication skills
Time management
Help desk

Full job description

Purpose of the Role

The Operations Support role's purpose is to assist in the day-to-day management of sites within the Letchworth portfolio, supporting the Facilities Managers and Property Management where applicable, and reporting to the Facilities Management Senior Operations Support. The role acts as a central contact point, ensuring statutory compliance, data accuracy and consistency of processes across the Letchworth portfolio for internal and external stakeholders.

Key Responsibilities

To work alongside the Facilities Management team in a support role, learning all the key aspects of the FM role.
To provide the Facilities Managers with administrative support and to field phone calls during periods of leave including reactive support.
To provide support and advice to the business on Facilities Management matters.
Updating and assisting in closing actions from Health and Safety audits and environmental audits including reporting on outstanding items.
Assist with the administration of all insurance inspections and lift/escalator audits including saving and uploading statutory documentation to Dashboard/Riskwise and issuing documents to the relevant contractors for action.
Assist with the retender of contracts and management of PTN Forms, as required.
Assist the FM team in monitoring supplier service level agreements.
To assist with Contractor call outs and arrange attendance to reported faults at properties and update tenants and FMs/Surveyors, recording and raising Purchase Orders for one of works as well as contracts.
Arrange site appointments for insurance consultants and other appointments when required.
Collate monthly reports from FM to report to PM Team and Surveyors where necessary.
Advise the surveying teams of FM holidays and liaise with management administration.
Assisting FM with updating and management of Dashboard/Riskwise, tracking upcoming compliance events and booking in requests where required. Raising actions following events completion and ensuring actions are closed in a timely manner.
Assist and monitor the completion of service charge budgets by the FMs ensuring they are completed on time and report on stats quarterly.
Preparation of log books and tenant handbooks.
Vacant Property Inspections – Update VPI Tracker, instruct inspections, receive reports and review with FM raising any actions and/or audit actions. Ensuring to update Dashboard/Riskwise as well as the Clients Insurance SharePoint Folder.
Collates contract figures for service charge budget preparation.
Provide system guidance to Front of House (FOH) Teams across the portfolio.
Maintaining site notes and updating tenant details on CAFM system as and when lettings/lease changes.
Monthly compliance meetings with Client H&S team and preparation of compliance figures for quarterly report. Client requirements is 100% minimum.
Assisting with FRI inspections, locating premises for FM/PM teams and keep track of inspections completed and raised actions on issues found.
Attend the Cambridge office on a quarterly basis of the FM/PM meeting.

Safety & Security

Ensure compliance with all client and Savills procedures and policies, including Health and Safety, COSHH and environmental matters.
Ensure compliance with all statutory requirements and codes of Practice, Health and Safety requirements.
To attend internal and external training courses that are deemed relevant to the roles to ensure that all health and safety policies are adhered to and understood.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as the role evolves within the organisation in line with overall business objectives of the organisation.

Relationships

Property Management Director (Cambridge)
Portfolio FMs
FM & Operation Support Network

Skills, Knowledge and Experience

Essential

At least 2 years experience in an administration role
General Education to GCSE standard with an A-C grade in English & Maths or equivalent standard
Proficient in a full range of Microsoft applications inc. Word, Excel, PowerPoint, Outlook
Reliable, helpful and well presented
Ability to work in a team or alone
Team player with strong customer service skills, able to provide a helpful and polite service
Pleasant telephone manner and efficiency in relaying messages and taking instructions.
Excellent communication skills
Able to take comprehensive minutes of meetings
Abilitiy to deal with confidential information
Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner
Able to work under pressure to deadlines
Careful and conscientious with excellent attention to detail
Willingness and ability to learn on the job, keen to undertake training and career development

Desirable

Broad knowledge of office administration within a facilities management/property management environment
Experience of dealing with senior level staff confidently with excellent verbal and written communication
Experience and knowledge of helpdesk systems and procedures
Experience working within a Facilities Management team
Understanding of Health & Safety Legislation

Working Hours - 09:00 – 17:30

Please see our Benefits Booklet for more information.

Apply Now

Refine Your Search

operations administrator jobs in hulme, gtm

FM Operations Support Administrator - Manchester

Driver Operations Administrator

Operations Administrator

Central Operations Administrator

HR Services/Operations Administrator EU/LA

Transport Compliance Coordinator

International Compliance Administrator (UKVI)

Supply Chain Administrator

Fund Operations Administrator

Compliance Administrator

Operations Clerk

Mortgage Operations Administrator

Operations Admin Support

Finance and Operations Administration Assistant

Bids and Submission Coordinator

Operations Administrator

Project Administrator (Part Time)

Operations Administrator

Operations Administrator

Supply Chain Administrator

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