Vivo essentials Work, Jobs (with Salaries)

Executive Project Administrator - PRS IN VIVO
Ipsos —London
- Administrative experience
- Organisational skills
- Annual leave
Research Support Officers | Neurobiology | Dr Marco Tripodi | LMB 2532
UK Research and Innovation (UKRI) —Cambridge
- £42,159 - £47,071 a year
- Full-time
- Doctoral degree
- Laboratory experience
- Master's degree
9d
Junior/Associate Scientist
MoA Technology —Oxford
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
16h
Lab Manager – Molecular Immunology
University of Oxford —Oxford
- £39,242 - £47,779 a year
- School
Senior Technical Specialist - InVivo
Charles River Laboratories —Portishead
- Full-time
- Microsoft Word
- Microsoft Outlook
- Doctoral degree
- Paid training
- Annual leave
Experienced Part Time Evening Cover Cleaner
Vivo Group Limited —Ipswich
- £14.25 an hour
- Part-time
- English
- Driving
- In-person
- Free parking
Quick apply
14d
Chef
VIVO AMIGO CARDIFF —Cardiff
- £12.71 - £13.00 an hour
- Part-time
- Hospitality
- Culinary experience
- Cooking
- Employee discount
Quick apply
Translational Medicine Expert – Dermatology, Associate Director
Novartis —London
- £67,900 - £126,100 a year
- Full-time
- Hybrid work
- Doctoral degree
- GP surgery experience
- English
Field Service Engineer
Revvity —Seer Green
- Customer service
- Travel
- Life insurance
Associate Group Leader / Animal Unit Manager
Charles River Laboratories —Portishead
- Full-time
- Management
- Doctoral degree
- Sales
- Paid training
- Annual leave
14d
Principal Scientist PK/PD
UCB —Slough
- Doctoral degree
- Leadership
Career Development Fellow
UK Research and Innovation (UKRI) —London
- £42,694 a year
- Weekend availability
- Doctoral degree
- Computer Science
- Bachelor's degree
8d
Founder in Residence, Unlocking systemic drug delivery for brain & CNS disease
Deep Science Ventures —London
- £4,166 a month
- Full-time
- Remote
- Doctoral degree
- Data analysis skills
- Leadership
Quick apply
Research Associate (Aspergillus fumigatus)
The University of Manchester —Manchester
- £37,694 - £46,049 a year
- Hybrid work
- Doctoral degree
- University
- Communication skills
- Annual leave
9d
Research Fellow
London School of Hygiene & Tropical Medicine —London
- £45,728 - £51,872 a year
- Full-time
- Doctoral degree
- School
- Annual leave
Research Associate
Imperial College London —South Kensington
- £43,863 - £57,472 a year
- Full-time
- Organisational skills
10d
Scientist / Senior Scientist – Discovery Bioanalysis & Biotransformation
Pharmaron —Hoddesdon
- Master's degree
- Bachelor's degree
- Mentoring
Research Associate in Spectroscopic Methods for Mitochondrial Biology
Imperial College London —White City
- £49,017 - £57,472 a year
- Full-time
- Doctoral degree
- University
- Machine learning
Senior Technical Specialist - DMPK
Charles River Laboratories —Saffron Walden
- Full-time
- Sales
- Laboratory experience
- Project management
- Paid training
- Annual leave
10d
Full-time PhD studentship (Bonfanti Group)
University College London —London
- Full-time
- Laboratory experience
- English
- Master's degree
7d

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Executive Project Administrator - PRS IN VIVO

Ipsos -
London

Apply Now

Job details

Benefits

Annual leave
Company pension

Qualifications

Administrative experience
Organisational skills

Full job description

The rising cost of living; pressure for sustainability; global conflict; and tariffs are all changing how we shop. Against these complexities, PRS IN VIVO help brands develop sustainable habit loops. We use behavioural science to advise clients on all aspects of shopper experiences: path, pack design, product & NPD.

To operate effectively, we require strong internal structure, clarity, and discipline. This role is critical to enabling that. Acting as a central point of coordination between PRS IN VIVO and internal departments, you will ensure information flows efficiently, priorities are protected, and the business operates with rigour.

We are looking for someone highly organised, proactive, and confident; someone who enjoys taking ownership and bringing order to complexity. This role offers the opportunity to grow in influence over time, developing into a trusted operator supporting senior leadership and improving how the business runs day to day.

Day to day

You will work closely with the UK Managing Director (PRS IN VIVO) and senior leadership team, acting as a key conduit for PRS IN VIVO. You will balance financial administration, coordination, and executive support to ensure the business runs smoothly. Your role will cover four areas:

Financial Administration

Primary responsibility for financial processes, including invoicing, purchase orders, and financial documentation
Liaising with Ipsos finance teams to ensure accuracy, timeliness, and compliance
Tracking financial workflows, identifying gaps, and ensuring follow-through

Coordination & Communication

Acting as a central point of contact between PRS IN VIVO and Ipsos stakeholders
Managing the flow of information, ensuring clarity, alignment, and efficiency
Supporting planning cycles, internal communications, and key business processes

Executive Support & Time Management

Diary management for senior leadership, ensuring time is protected and prioritised effectively
Acting as a gatekeeper, managing access and requests from internal stakeholders
Supporting meeting preparation, agendas, and follow-ups

Personal & Company Development

Contributing to improving internal processes and ways of working
Promoting a culture of accountability, organisation, and operational excellence
Taking initiative to solve problems and improve efficiency

About You

Essential criteria

You are highly organised, detail-oriented, and take pride in bringing structure to complexity. You are comfortable managing multiple priorities and ensuring nothing falls through the cracks.
You are confident and assertive, able to manage stakeholders at all levels and protect the time and focus of senior leaders. You are proactive, take initiative, and do not wait to be asked; you anticipate needs and act accordingly.
You have strong attention to detail, particularly in administrative and detailed processes, ensuring accuracy and consistency. You are comfortable working with financial documentation or similar, though a formal financial background is not required.
You are looking for a role where you can make a tangible impact on how a business operates, improving efficiency, communication, and effectiveness across teams.

Desirable criteria

Experience in an administrative, operations, or executive assistant role
Experience working in a corporate or matrix organisation
Confidence working with financial processes such as invoicing and purchase orders
Ability to manage senior stakeholders and multiple competing demands
Strong organisational and planning skills in fast-paced environments
Comfort working independently while maintaining alignment with leadership
Interest in improving processes and driving operational efficiency

Behaviours:

These are the behaviours you should embody:

Proactive
Takes initiative
Assertive and confident
Highly organised
Detail-oriented
Collaborative
Discreet and trustworthy
Resilient, flexible and adaptable
Strong judgement and decision-making
Excellent communication
Ownership and accountability
Problem-solving mindset
Professional gravitas

Benefits:

We offer a comprehensive benefits package designed to support you as an individual. Our standard benefits include 25 days annual leave, pension contribution, income protection and life assurance. In addition, there are a range health & wellbeing, financial benefits and professional development opportunities.

We realise you may have commitments outside of work and will consider flexible working applications - please highlight what you are looking for when you make your application. We have a hybrid approach to work and ask people to be in the office or with clients for 3 days per week.

We are committed to equality, treating people fairly, promoting a positive and inclusive working environment and ensuring we have diversity of people and views. We recognise that this is important for our business success - a more diverse workforce will enable us to better reflect and understand the world we research and ultimately deliver better research and insight to our clients. We are proud to be a member of the Disability Confident scheme, certified as a Level 2 Disability Confident Employer. We provide an inclusive and accessible recruitment process. Your application will be reviewed by someone from our Talent Team who will be in touch either way to let you know the outcome.

Ready to have an impact? Apply now!

Apply Now

Refine Your Search

vivo essentials jobs

Executive Project Administrator - PRS IN VIVO

Research Support Officers | Neurobiology | Dr Marco Tripodi | LMB 2532

Junior/Associate Scientist

Lab Manager – Molecular Immunology

Senior Technical Specialist - InVivo

Experienced Part Time Evening Cover Cleaner

Chef

Translational Medicine Expert – Dermatology, Associate Director

Field Service Engineer

Associate Group Leader / Animal Unit Manager

Principal Scientist PK/PD

Career Development Fellow

Founder in Residence, Unlocking systemic drug delivery for brain & CNS disease

Research Associate (Aspergillus fumigatus)

Research Fellow

Research Associate

Scientist / Senior Scientist – Discovery Bioanalysis & Biotransformation

Research Associate in Spectroscopic Methods for Mitochondrial Biology

Senior Technical Specialist - DMPK

Full-time PhD studentship (Bonfanti Group)

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