Planners & managers Work, Jobs in Southampton, Ham (with Salaries)

Personal Assistant to the Director
Oaktree Education Services —Southampton
- Up to £28,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Gym membership
Quick apply
PA to Divisional Director
BarrattDevelopments —Southampton
- Microsoft Powerpoint
- English
- Microsoft Office
Transport and Compliance Administrator
Stagetruck Ltd —Winchester
- £30,000 - £40,000 a year
- Full-time
- In-person
- Communication skills
Quick apply
Vehicle Compound Manager
Richmond Motor Group —Havant
- £31,000 - £35,000 a year
- Full-time
- Microsoft Excel
- Organisational skills
- IT
- Health & wellbeing programme
- Employee assistance programme
Quick apply
8h
Principal Development Management Officer - Fixed term till 31st March 2028
New Forest District Council —Lyndhurst
- £53,179 - £58,748 a year
- Full-time
- Hybrid work
- Management
- Analysis skills
- Project management
- Annual leave
- Employee assistance programme
5d
Head of Planning and Subcontract Manufacturing
Roke —Romsey
- Full-time
- Assembly
- Computer skills
- Communication skills
Transport Planner
Freightliner —Southampton
- Weekend availability
- Organisational skills
- IT
- Communication skills
- Annual leave
- Employee assistance programme
Operations Planner
Lucketts Travel —Fareham
- £30,000 - £33,000 a year
- Full-time
- Microsoft Office
- Analysis skills
- Organisational skills
- Free parking
Quick apply
Field Manager
Lanes Group —Lymington
- £34,000 - £38,000 a year
- Weekend availability
- Management
- Computer networking
- Leadership
Quick apply
21h
Production Planner
Roke —Romsey
- Full-time
- Computer literacy
- Computer skills
- Communication skills
Senior Planner
Kier Group —Southampton
- Part-time
- Hybrid work
- Bachelor's degree
- Travel
- Contracts
- Annual leave
- Flexible schedule
13d
Subcontracts Manufacturing Manager
Roke —Romsey
- Full-time
- Assembly
- Computer skills
- Communication skills
Senior Transport Planner TRO
Portsmouth City Council —Portsmouth
- £39,151 - £42,838 a year
- Hybrid work
- Analysis skills
- Mentoring
- Communication skills
6d
Supervisor
Wates —Winchester
- Carpentry
- Supervising experience
Technical Transport Planner
Portsmouth City Council —Portsmouth
- £32,061 - £36,363 a year
- Hybrid work
- Analysis skills
- Travel
- Communication skills
1d
Territory Manager - Salisbury
Hobbycraft —Salisbury
- £30,000 - £34,000 a year
- Full-time
- Management
- Sales
- Customer service
- Employee discount
4d
Senior Civils Planner
Balfour Beatty —Portsmouth
- Hybrid work
- Civil engineering
- Analysis skills
- No degree
- Annual leave
Associate Project Manager
AECOM —Southampton
- Full-time
- Hybrid work
- Organisational skills
- Contracts
- Communication skills
International Technical Support & Training Manager
Potter Global Technologies —Portsmouth
- £50,000 - £60,000 a year
- Full-time
- Public speaking
- Microsoft Office
- Continuous improvement
- Annual leave
Quick apply
Route Optimisation Officer
Hampshire County Council —Winchester
- £33,178 - £36,369 a year
- Call to connect
- Hybrid work
- Data analysis skills
- Microsoft Office
- Analysis skills
- Annual leave
- Employee assistance programme
5h

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Personal Assistant to the Director

Oaktree Education Services
Southampton

Quick apply

Job details

Permanent | Full-time
Up to £28,000 a year

Benefits

Free parking
Gym membership

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Organisational skills
SharePoint
Communication skills
Time management

Full job description

Personal Assistant to the Director

Recruitment Pack

1. Job Description

Reporting to: Director
Location: Flexible / Hybrid (as agreed)
Hours: Full Time

Purpose of the Role:

To provide high-quality, administrative and business support to the Director across multiple businesses. The role is designed to support the Director in maximising effectiveness by assisting with communications, coordinating meetings, tracking actions, maintaining records, and supporting day-to-day operational activities.

Key Responsibilities

· Manage and prioritise the Director's inbox, drafting responses where appropriate.

· Manage the Director's diary, appointments and travel arrangements.

· Attend meetings, prepare agendas, take accurate minutes and distribute them promptly.

· Maintain action trackers and follow up with colleagues to ensure actions are completed.

· Support coordination of communications with staff, clients, schools, partners, and suppliers.

· Assist in preparing reports, presentations, and business documents.

· Maintain organised electronic filing systems.

· Support maintenance of policy registers, review schedules, and version control.

· Assist with maintaining insurance registers, renewal dates, and liaison with brokers.

· Provide administrative support for audits and compliance activities.

· Handle confidential information with discretion and professionalism.

· Support the organisation in ensuring operations align with statutory safeguarding legislation for children.2.

Person Specification

Essential

· Previous experience as an Executive Assistant, Personal Assistant, Office Manager or similar role.

· Strong organisational and time management skills.

· Excellent written and verbal communication skills.

· Experience supporting senior-level diaries and email inboxes.

· Ability to take accurate meeting minutes and produce professional documentation.

· Strong attention to detail.

· Confident using Microsoft 365 (Outlook, Teams, Word, Excel, OneNote and SharePoint).

· Ability to manage multiple priorities and work independently.

· Professional, discreet and trustworthy when handling confidential information.

Desirable

· Experience supporting directors or business owners.

· Experience within education, social care or professional services.

· Experience coordinating policies, compliance or governance.

· Experience managing insurance renewals or supplier administration.

· Familiarity with Microsoft Planner or Microsoft Copilot.

Personal Attributes

· Highly organised and proactive.

· Calm under pressure.

· Strong problem-solving approach.

· Confident communicating with a range of stakeholders.

· Takes ownership and follows tasks through to completion.

· Positive, adaptable and eager to improve processes.

3. Job Specification

Purpose:
To provide executive, administrative support to the Director across multiple businesses, assisting with coordination of communications, meetings, actions, policies, insurance and operational priorities.

Executive Support

· Support management of the Director’s inbox.

· Act as the first point of contact for emails where appropriate, or draft responses for later review and sending.

· Assist with diary management and meeting scheduling.

· Prepare meeting agendas and briefing notes.

· Arrange travel where required.

Meeting Support & Action Tracking

· Attend leadership, operational and partnership meetings.

· Take meeting minutes and record decisions.

· Maintain action logs and assist in tracking progress.

· Follow up outstanding actions and escalate where appropriate.

Business Support

· Provide general administrative support across multiple businesses.

· Assist with coordination of projects and business initiatives.

· Prepare reports, presentations and business documents.

· Maintain organised filing systems.

Policy & Compliance

· Assist in maintaining policy registers and review schedules.

· Support coordination of policy updates and version control.

· Help maintain compliance records and audits preparation.

Insurance Administration

· Maintain an insurance register.

· Assist with tracking renewal dates and liaising with brokers.

· Support storage and organisation of policy documentation.

· Assist with insurance-related administration where required.

Reporting

· Assist in preparing weekly summaries of actions, priorities, risks, and upcoming deadlines where required..

Success Measures

· Effective support provided to the Director in day-to-day operations.

· Meeting minutes and documentation produced in a timely manner.

· Administrative actions and follow-ups supported appropriately.

· Records and documentation kept organised and up to date.

· Director supported in having more time for strategic priorities.

Pay: Up to £28,000.00 per year

Benefits:

Free parking
Gym membership

Work Location: In person

Quick apply

Refine Your Search

planners & managers jobs in southampton, ham

Personal Assistant to the Director

PA to Divisional Director

Transport and Compliance Administrator

Vehicle Compound Manager

Principal Development Management Officer - Fixed term till 31st March 2028

Head of Planning and Subcontract Manufacturing

Transport Planner

Operations Planner

Field Manager

Production Planner

Senior Planner

Subcontracts Manufacturing Manager

Senior Transport Planner TRO

Supervisor

Technical Transport Planner

Territory Manager - Salisbury

Senior Civils Planner

Associate Project Manager

International Technical Support & Training Manager

Route Optimisation Officer

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