Assistant administrator Work, Jobs in Flamstead, Hrt (with Salaries)

Installation Administrator
Selecta —Hemel Hempstead
- £29,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Annual leave
Quick apply
General Clerk
Elysium Healthcare —Hatfield
- £25,565 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Free parking
- Annual leave
Quick apply
Support Services Assistant
Element Materials Technology —Stevenage
- £13.45 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Referral programme
Human Resources Administrator
London Womens Clinic —London
- £30,000 - £33,000 a year
- Full-time
- Microsoft Office
- Continuous improvement
- Human resources
- Health & wellbeing programme
- Annual leave
Quick apply
Administration Assistant
Circle Health Group —Radlett
- Up to £25,581.43 a year
- Nights as needed
- Communication skills
- Employee discount
- Life insurance
Part Time Accounts Assistant - Self Employed
Eton Town Council —Windsor
- From £20 an hour
- Accounting
- In-person
Quick apply
2d
Research Assistant
University College London —London
- £36,433 - £41,833 a year
- Full-time
- Laboratory experience
- Master's degree
- Bachelor's degree
- Annual leave
- Employee assistance programme
19h
Clinical Support Administrator/Medical Secretary
PrimaryCareCareers —Ampthill
- £24,800 - £25,300 a year
- Customer service
- Front desk
- IT
Primary Care Workflow (Docman) Administrator
Farnham Road Practice —Slough
- £16 an hour
- Full-time
- No degree
- Travel
- Organisational skills
- Free parking
Quick apply
Weekend Care Assistant- Hertfordshire
Hartwig Care —Welwyn Garden City
- £15.45 an hour
- Weekends only
- Care plans
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
10d
Apprentice Business Administrator
Gud Ideas —Milton Keynes
- £15,600 a year
- Full-time
- Customer service
- In-person
- Free parking
- Sick pay
Quick apply
10d
Office Manager
Wireless Logic mdex GmbH —Milton Keynes
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Addictions Therapist - Accredited
Priory —London
- £39,140 - £45,320 a year
- Full-time
- Free parking
- Annual leave
Quick apply
Administrator, Heathrow
Moore Kingston Smith —London
- £29,000 - £36,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
Quick apply
1d
Education Programmes Assistant
Lift Schools —London
- £27,000 - £31,000 a year
- Full-time
- Hybrid work
- Administrative experience
- IT
- School
- Work from home
Post Graduate Teaching Assistant (INTERNAL ONLY)
University College London —London
- £19.14 an hour
- Part-time
- Doctoral degree
- Master's degree
- University
4d
Senior Teaching Laboratory Technician
Imperial College London —South Kensington
- £46,614 - £56,345 a year
- Full-time
- Laboratory experience
- Assembly
- University
- Annual leave
14d
Personal Assistant
Blick Rothenberg —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Annual leave
- Employee discount
Quick apply
Front of House Concierge/Food & Beverage - Weekend & Evening Shifts
Elysian Residences - The Denton —Berkhamsted
- Up to £12.85 an hour
- Part-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee discount
Quick apply
12d
HR and Payroll Administrator - Venus
Booker Group —London
- Microsoft Excel
- Human resources
- Contracts
- Employee assistance programme
- Employee discount
Quick apply
7d

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Installation Administrator

Selecta -
Hemel Hempstead

Quick apply

Job details

Full-time
£29,000 a year

Benefits

Free parking
Annual leave
Sick pay

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Sales
Microsoft Office
Administrative experience
Presentation skills
SharePoint
Communication skills

Full job description

We're seeking a highly organised and proactive Administrative Assistant to provide dedicated support to our UK Installation & Survey Manager. This role sits at the operational hub of the Installation team — it doesn't just support one manager, it keeps information moving accurately and on time between everyone who touches an installation: clients, account managers, surveyors, installation engineers, and internal reporting functions.

The successful candidate will manage communication, maintain schedules and records, and act as the connective tissue that keeps multiple stakeholders aligned, translating client requirements into field-ready jobs, and field activity back into accurate records and reporting.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys a varied workload, and takes genuine satisfaction in coordinating a field-based team across multiple priorities.

About Selecta

At Selecta, we're passionate about delivering exceptional service and helping millions of consumers and employees stay refreshed throughout the day. As a leading international provider of unattended food, drink and convenience solutions, we partner with world-class brands and operate across extensive national networks.

Innovation, safety, and customer experience are at the heart of everything we do. We're proud to create workplace experiences that make a difference, one coffee, one snack, and one smile at a time.

Requirements

Installation Team Planning & Coordination (25% of time)

Support scheduling and diary management for the Install & Survey team alongside the local engineers supporting on Installations, coordinating engineer/surveyor availability directly against client bookings
Plan and adjust job schedules in response to changes, delays, or cancellations across multiple platforms (Televend / OTC / internal trackers), keeping every system in sync
Liaise directly with field engineers/surveyors to confirm job details, share updates, and relay client information. The day-to-day link between office and field
Maintain accurate, up-to-date job trackers, calendars, and installation records that management and other departments rely on for visibility
Prepare paperwork and documentation including RAMs, needed ahead of site visits for all engineers, coordinating with Sales/Account Management for job specifications where needed

Client Communication (35% of time)

Act as first point of contact for clients regarding survey and installation bookings, updates, and queries, the face of the department for day-to-day client contact
Send confirmations, reminders, and status updates to clients ahead of surveys/installations, keeping expectations aligned with what the field team can deliver
Handle incoming calls and emails, resolving routine queries directly and escalating complex or commercially sensitive issues to the Manager or relevant Account Manager
Maintain a professional, helpful tone in all client-facing communication, protecting the relationship between the client and the wider business

General Administrative Support (25% of time)

Provide day-to-day admin support to the UK Installation & Survey Manager
Maintain accurate records/databases (CRM, spreadsheets, job management systems) that feed into wider business reporting
Assist with reporting — e.g. weekly movement completions, weekly forecasting, movement abort tracking / reporting, scheduling overviews, client feedback — often consolidating input from field, sales, and management
Input stock takes for engineers, ensuring inventory data is accurate for both Operations and Finance
Support ad hoc Installation projects and process improvements/changes for the department, often working across teams to implement changes using various trackers specifically Gantt Chart tracking

How This Role Connects Across the Business

This role sits between the client, the field team, and internal management, it interacts with several departments on a regular basis:

Clients: The first point of contact for bookings, updates, and queries; the tone and accuracy of this contact directly shape the client's experience of the business.
Sales / Account Managers: The coordination on job specifications, client expectations, and escalation of commercial issues that fall outside routine admin.
Field Engineers & Surveyors: Daily two-way communication on job details, schedule changes, and site requirements; this is the most time-intensive relationship in the role.
Installation & Survey Manager: Direct reporting line; day-to-day admin support, escalation point for anything beyond the postholder's remit.
Stock-take inputting: Data that feeds into cost tracking and inventory management for the Installation Engineers.
Management / Reporting functions: Regarding job completion rates, scheduling overviews, and client feedback are consolidated by this role and passed onward for business reporting.

Essential

Proven experience in an administrative, coordinator, or scheduling support role
Excellent verbal and written communication skills, confident dealing directly with clients
Highly organised with strong attention to detail and the ability to manage multiple schedules/tasks at once
Comfortable using Microsoft Office (Teams, Outlook, Excel, PowerPoint, Word) and general scheduling/CRM systems
Able to work well under pressure and adapt when plans change at short notice
A team player who's happy coordinating with field-based staff as well as office colleagues
Ability to interpret data and present findings clearly to support decision-making
Comfortable presenting to stakeholders remotely via Microsoft Teams, with availability to join virtual meetings as required"

Desirable

Experience supporting an installation, field service, survey, trades, or logistics team
Familiarity with job/scheduling management software (e.g. Televend / Infor M3 / SharePoint)
Understanding of the installation/survey process within the coffee/vending industry

Benefits

What’s in it for you?

- 25 days of annual leave plus bank holidays
- Life assurance equivalent to 2x your yearly salary
- Five weeks of occupational paid sick leave for added security
- Extended leave policy for greater flexibility
- Free parking at our Head Office and other depot locations
- Unlimited coffee and tea at our offices to keep you refreshed
- Clear career progression paths with development opportunities
- Strong leadership support to help you thrive
- Employee recognition scheme to celebrate your contributions
- Mental health and wellbeing support, including access to mental health first aiders

Quick apply

Refine Your Search

assistant administrator jobs in flamstead, hrt

Installation Administrator

General Clerk

Support Services Assistant

Human Resources Administrator

Administration Assistant

Part Time Accounts Assistant - Self Employed

Research Assistant

Clinical Support Administrator/Medical Secretary

Primary Care Workflow (Docman) Administrator

Weekend Care Assistant- Hertfordshire

Apprentice Business Administrator

Office Manager

Addictions Therapist - Accredited

Administrator, Heathrow

Education Programmes Assistant

Post Graduate Teaching Assistant (INTERNAL ONLY)

Senior Teaching Laboratory Technician

Personal Assistant

Front of House Concierge/Food & Beverage - Weekend & Evening Shifts

HR and Payroll Administrator - Venus

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