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Events and Business Coordinator

EBU -
London

Apply Now

Job details

Qualifications

Contract management
Meeting coordination
Travel arrangements
English
Purchase order creation
Contracts
Multidisciplinary collaboration
Events management
Communication skills
Contract administration

Full job description

The European Broadcasting Union (EBU) is looking for an Events and Business Coordinator.

ABOUT THE EBU EUROVISION SONG CONTEST (ESC)

The Eurovision Song Contest exists to show that we are united by music. It is the world's largest live music event, with 35 broadcasters taking part in 2026 and watched by 135 million people across the globe, 57% of whom were aged 15-24.

The contest is growing, with the first Eurovision Song Contest Asia taking place in 2026 and further continental editions and associated events and activities planned.

PRINCIPAL RESPONSIBILITIES OF THIS POSITION

Support the Director ESC and Commercial Director ESC, including diary and travel management
Calculate, communicate and invoice participation fees, and calculate and communicate redistribution amounts
Liaise with EBU Accounting for invoicing requests and follow-up, and provide financial and admin support during month-end closing, monitoring and budgeting
Act as first point of contact for IT, HR and Finance matters within the team
Manage departmental credit card expense reporting and support VAT reclaim, in coordination with EBU Accounting
Contract administration: creation of new suppliers, PO creation and tracking, drafting and tracking freelancer/consultant contracts, and contracts management
Coordinate Reference Group meetings (the contest's governing body), including agenda preparation, organization and secretariat duties
Organize team meetings, in-person meetings and Head of Delegation meetings
Support event-time VIP and ticketing coordination
Maintain key contacts databases

YOUR SKILLS AND EXPERIENCES

At least 5 years of experience in a similar role
Experience of assisting high-level individuals, partners and stakeholders
Experience of contributing to the delivery of music events, broadcast or other high-profile events
Experience providing secretariat support to boards
Experience in finance administration
Experience supporting busy teams on complex events, including VIP management and ticketing
A strong team player, able to think ahead and plan
Solid technical understanding of the digital landscape
Exceptional English written and verbal communication skills
Tons of energy, passion, humor and enthusiasm
Self-motivated, with a willingness to learn and adapt in a fast-paced environment

LANGUAGE - English: Advanced level required.

EDUCATION - professional/high school qualification.

ADDED VALUE

Additional experience in the following areas would be a bonus:

Being a fan of the Eurovision Song Contest is not a must, but an understanding of its success, values, audiences and future is
Experience working in an international, multicultural environment

ONCE ON BOARD YOU WILL

Be part of an outstanding diverse and inclusive multicultural and international team.
Work with accomplished and engaging professionals coming from a wide variety of backgrounds and covering an impressive range of professions both in and outside of the broadcasting realm.

ABOUT THE EBU

Discover more about the EBU at www.ebu.ch.

ADDITIONAL INFORMATION

More info in the job in the following link: 2026_JD EBU Events and Business Coordinator ESC Final.pdf
We will not accept any applications after the closing date and we will contact only the candidates who correspond to the requirements.

The EBU is an equal opportunities employer committed to building an inclusive workplace where everyone feels heard, safe and valued through a culture free of discrimination, we welcome applications from all communities.

ONLY APPLICATIONS VIA OUR RECRUITMENT PORTAL WILL BE CONSIDERED.

Apply Now

Refine Your Search

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