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Procure to Pay Specialist

Vantage Data Centers UK Management Company Ltd -
Newport

Quick apply

Job details

4 days ago

Benefits

Annual leave

Qualifications

Microsoft Office
Analysis skills
Computer skills
Communication skills

Full job description

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

About Vantage Data Centres

Vantage Data Centres powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across six markets in North America and six markets in Europe, Vantage has evolved data centre design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Vantage’s business is growing exponentially through a combination of greenfield market expansion and acquisitions across North America and Europe.

Position Overview

This is a newly created role designed to support the business in effective purchase order management, vendor onboarding, and vendor rebate management, ensuring that Purchase Orders (POs) are raised right first time.

The Purchasing Operations Specialist plays a critical role in improving procurement accuracy, reducing rework, and enhancing the efficiency of the end-to-end Procure-to-Pay (P2P) process. The role also owns vendor onboarding and supplier master data, ensuring compliance with company policies.

Working closely with Accounts Payable, the role will also support minimise payment delays, ensure strong financial controls and recovery of vendor rebates.

Essential Job Functions

Manage and oversee the end-to-end Procure-to-Pay (P2P) process, ensuring accuracy, efficiency, and compliance

Ensure the accurate creation and governance of OPEX and SG&A Purchase Orders, aligned with company policy, contractual terms, and approval frameworks

Maintain effective supplier onboarding and master data management, ensuring integrity, compliance, and audit readiness

Collaborate cross-functionally with Procurement, Finance, and Accounts Payable to support seamless service delivery and continuous improvement

Duties

Review and validate purchase order requisitions to ensure completeness and accuracy prior to PO creation

Create and maintain Purchase Orders in line with defined policies, approval workflows, and contractual obligations

Monitor and resolve PO-related issues to prevent delays with invoicing and payment cycles

Implement process improvement to enhance cycle times, accuracy and overall efficiency

Support automation and standardisation initiatives with P2P operations

Manage end -to -end vendor onboarding process, ensuring all required documentation and approvals are completed

Partner with TPRM, Legal, Procurement and business stakeholders acting as a key gateway into Vantage and ensuring all diligence, risk and compliance requirements are met

Set up and maintain supplier records, including banking, tax, and compliance information

Manage vendor rebate programmes, ensuring accurate tracking, validation, recovery, and reporting in line with contractual agreements.

Validate and update supplier master data in accordance with governance standards

Act as primary contact for vendor setup queries, supporting both internal stakeholders and external suppliers

Ensure adherence to internal controls, regulatory requirements and audit standards across all processes

Job Requirements

Strong understanding of Procure-to-Pay (P2P) processes

Experience in purchase order creation and supplier onboarding

High attention to detail with a focus on accuracy and compliance

Strong analytical skills with the ability to reconcile financial data

Excellent communication and stakeholder management skills

Ability to influence behaviours and drive process improvement

Proactive, results-driven mindset with strong follow-up discipline

Ability to work on a hybrid basis; 3 days in the office as a minimum

Strong computer skills including proficiency with Microsoft desktop, as well as Microsoft Office 365

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

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