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Junior Document Controller - London, Newcastle or Bicester

ENGIE -
London

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Job details

Permanent
13 days ago

Benefits

Annual leave
Company pension
Paid volunteer time

Qualifications

Document control
Microsoft Outlook
Report generation
Filing
Microsoft Office Suite
Email software
Document control software
Document management

Full job description

Junior Document Controller - London, Newcastle or Bicester

RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.

Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.

We are seeking a Junior Document Controller to be based out of our London, Newcastle or Bicester office.

Role Responsibilities

Providing support to engineering staff via the accurate filing and document management of drawings and other project related documents and maintain efficient document control systems in line with QA procedures.
Adhere to all activities related to the document control procedure, including documents, drawings, minutes of meetings.
Input document data into standard registers ensuring that the information is accurate and up to date.
Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain the files and control logs as required by the project
Read and understand project and corporate naming and numbering procedures.
Maintain accurate registers and actions lists
Understand the design team for whom you work for and their roles and ensure that the team complies with project document control and project document numbering procedures.
Understand what an online portal/electronic data management system (EDMS) is.
Check all emails (incoming/outgoing) documents – For Incoming
- Download documents via (online portals)
- Print emails with downloaded documents (mark ups/comments)
- Save the downloaded Electronic Documents to their designated folders
- Record the incoming documents
For Outgoing Documents
- Check the documents (Revisions, Revision Clouds, versions, etc..)
- Create packages that are presentable for client consumption.
- Prepares a Transmittal Sheet.
- Issue/upload documents via (online portals) to Front office or client
- Record the Issued drawings.
Check EDMS or relevant document portal.
Download information from portal
Prepare Reports using data from the EDMS or Portal
Maintain and organise hard copy documents in “blue folder” system, together with hard and soft copy filing of documents.
Archive, retrieve, and store documentation adhering to company standards and policies.
Check that all information complies with specified company formats, templates, and standards.
Assist with quality checks and audits of document databases, identifying and correcting any anomalies.
Assist with the coordination of document management across the whole project including policies, protocols and practice

Role Requirements

Understanding of the disciplines that go into building and construction
Understanding of online portals and EDMS’
Good knowledge of MS Office Outlook, Word and especially Excel
Ability to use IT based calculation and spreadsheet software
Ability to prioritize own workload.
Highly organized in maintaining project files and keeping a calendar of schedule in MS Outlook
Ability to keep clear and accurate records and reports
Ability to work to deadlines
Ability to work well either alone or as part of a team.
Excellent attention to detail.
Understanding what a consultancy is.
Upholds a standard of uniformity within the office.

Benefits

RED offers a variety of benefits, including but not limited to:

23 days annual leave rising to 28 days annual leave over 5 years’ service
Holiday purchase and buy back scheme
Hybrid Working
Contributory company pension scheme
Healthcare Scheme (Company funded cover is dependant on level)
Non-contractual bonus awards
Training sponsorship
Charity volunteering leave
Wellness days/ initiatives.
Salary commensurate with experience.
Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
We offer a comprehensive benefits package and are an equal opportunities employer.

This role will ideally suit those with the right to live & work in the UK without restrictions.

RED is a company of Tractebel.

Business Unit: Tractebel

Division: Tractebel Div2

Legal Entity: RED ENGINEERING DESIGN LIMITED

Company Name: RED

Minimum Base Salary:

Maximum Base Salary:

Pay Basis:

Why this matters to us

Our organisation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We offer reasonable accommodations upon request for individuals with disabilities.

Apply Now

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