Executive Support and Governance Administrator
1 South Parks Road, Oxford, OX1 3TG
Grade 5 £32,108 to £37,338 per annum (pro-rata)
Part-time, 0.8 FTE
Fixed term for 2 years with a strong possibility for a 3rd year
About the role
We are seeking to appoint an organised and proactive Executive Support and Governance Administrator to join the Professional Services Team within the School of Archaeology. This varied role provides dedicated support to the Head of School and Head of Administration and Finance, alongside coordinating the administration of the School’s governance structures.
You will manage complex diaries, coordinate meetings and travel, prepare papers and correspondence, and support a range of School activities, events and projects. You will also play a key role in supporting the School’s committee structure, including agenda preparation, minute taking, action tracking and maintaining governance schedules and deadlines.
About you
The successful candidate will have excellent organisational, communication and interpersonal skills, with the ability to manage a varied workload and work effectively with colleagues at all levels. You will have experience providing high-quality administrative support, drafting correspondence and meeting papers, and coordinating competing priorities with accuracy and attention to detail. Experience supporting governance processes or senior staff would be advantageous.
The School of Archaeology is one of the leading archaeology departments in the world, bringing together prehistoric, classical, historical and science-based archaeology within a vibrant and collaborative academic community.
Applications should include a CV and supporting statement explaining how you meet the selection criteria for the role. Only applications received before midday UK time on the closing date can be considered.
Application process
You will be required to upload a CV and a supporting statement in pdf format as part of your online application. The supporting statement should clearly describe how you meet each of the selection criteria listed in the job description.
Click here for information and advice on writing an effective Supporting Statement
The opening date for applications is 9:00 am on Thursday, 21 May 2026.
The closing date for applications is 12:00 noon on Monday, 15 June 2026
Only applications submitted through the University of Oxford e-recruitment system and received before the closing date can be considered.
We expect to hold interviews the week commencing Monday, 6 July 2026
The University of Oxford is committed to equal opportunity and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission.
We welcome applications from individuals from all backgrounds, including those underrepresented within higher education. No applicant or member of staff shall be unlawfully discriminated against based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Employment with the University and progression within employment will be determined according to personal merit and the application of criteria related to the duties and conditions of the post. In all cases, the primary consideration will be the ability to perform the job.
As stated in the University’s Equality Policy and Equality, Diversity and Inclusion Strategic Plan, our commitment to equality and diversity goes hand in hand with our commitment to academic freedom and free speech.
