Job Ref: BES7309
Branch: Carnoustie Golf Hotel Spa
Location: Carnoustie Golf Hotel Spa, Carnoustie
Salary/Benefits: £13.17 p/h, Monthly TRONC, Flexible Working, Onsite benefits
Contract type: Casual
Hours: Full Time
Shift pattern: Minimum of 3 days per week including occasional evenings and weekends
Posted date: 22/06/2026
Closing date: 24/07/2026
We are looking for an highly organised, customer focused Meetings Events Coordinator to join our team. This role is central to the planning, coordination, and delivery of weddings, meetings, conferences, and private events.
The successful candidate will be professional, approachable, and confident when working with couples and event clients. You will coordinate events from initial enquiry and Proposal, through to delivery. This involves working closely with Heads of Departments to ensure excellent communication, so that each event is seamless and results in exceptional guest experiences.
This is an excellent opportunity for someone with experience in hospitality, events, administration, or customer service who thrives in a fast-paced environment.
The role is requires a minimum of 3 days, however flexibility is required, and occasionally additional hours may be required along with availability to work evenings and weekends.
Job Description: Meetings Events Coordinator
Role Summary
The Meetings Events Coordinator is responsible for coordinating Meetings, Conferences, Weddings, and Funerals from enquiry to delivery. The role combines event planning, administration and invoicing, client liaison, upselling, and support to all departments involved to ensure high service standards and smooth operations.
Key Responsibilities
- Ensure event enquiries are dealt with promptly to maximise conversion.
- Manage events from initial enquiry through to execution
- Conduct show rounds and hold meetings with clients to prepare final details, upsell additional services to maximise revenue
- Act as a point of contact for event Clients and Wedding Couples on the day
- Collate event details including room setup, catering, menus, and logistics
- Assist in the prepartion of VIP trips, working alongside our Executive Conceirge.
- Assist in the preparation and distribute function sheets, and ensure all amendments are communicated
- Liaise with all Heads of Department and attend weekly meetings
- Support on-the-day to welcome the client and ensure a smooth handover to Food Beverage team
- Coordinate non-residential Festive bookings compile booking sheets, obtain menu pre orders and collect payments
- Book accommodation for Groups, Weddings and Party Nights and VIP/Investor requirements.
- Ensure accurate billing information and invoicing
- Follow up with Clients after events to gain feedback
- Ensure statutory Training is completed as required, including , Food Safety, Health Safety, Fire, Licensing, and company procedures are followed
Skills Experience
- Experience in hospitality, events, administration, customer service, or sales
- Excellent organisational skills, problem solving and attention to detail
- IT literacy and good understanding of Microsoft packages
- Professional, confident, and customer-focused approach
- Ability to manage multiple priorities in a fast-paced environment
- Good food and beverage knowledge or willingness to learn
- Flexible to work evenings, weekends when required
About Us
Carnoustie Golf Hotel offers extensive facilities including 95 luxury en suite bedrooms and ten suites with amazing views over the Championship course, the sea and the local town of Carnoustie. Extensive spa and health facilities include a large heated swimming pool, sauna, whirlpool, steam room and for the more energetic a fully equipped gymnasium.
While staying at the Hotel you can follow in the footsteps of some of history's greatest golfers and test yourself to a challenging round on the notably inspiring Carnoustie Championship golf course.
With 12 event rooms accommodating up to 700 delegates this is one of Scotland's foremost conference venues, ideally located 10 miles from Dundee, 'City of Discovery', and 60 miles from Aberdeen, Scotland's 'oil capital'.
Many bedrooms have views over the 1999 and 2007 Open Championship golf course or Carnoustie Bay.
The newly refurbished Calders Bistro offers delicious fare, much of it from local Scottish produce.
We truly believe our people are our biggest asset and to reflect that we offer:
- Market leading Rates of Pay
- Anniversary Bonus
- Flexible Shifts, full and part time to fit around other commitments
- 28 Days paid Holiday (pro rata) rising annually to a maximum 33 Days per year
- Full Training and Supervision Given
- Opportunity to gain recognised qualifications to help you progress
- Subsidised Accommodation Available includes WiFi, Food, Energy Bills, Rates and Licences
- Introduce a Friend Scheme worth £600+
- Anniversary weekend stay for you or to give as a gift to family or close friends
- Access to complimentary Mental Health Wellbeing services
- Discounted Bespoke Hotel Stays, for you, your family and friends
- 50% off all Food Beverage during Bespoke Hotel Stays
- A range of local in-house benefits
- many more!
